Explanation
1. BACKGROUND
This ordinance authorizes the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract for the purchase of sodium chloride for the Department of Public Service, Division of Infrastructure Management.
The Department of Public Service, Division of Infrastructure, is responsible for maintaining the roads for the City of Columbus during the winter season. The Division has a need for Sodium Chloride used as an Ion Exchange agent for brine manufacturing to be distributed to various outposts to assist in road maintenance during snow events. The City has a multiple year Universal Term Contract for this chemical, contingent on the passage of 2371-2022, which authorizes the purchase agreement below.
The following Purchase Agreement association requires approval by City Council in order to expend more than $100,000.00 on a Universal Term Contract, per City Code 329.19(g):
Cargill Inc., PA006110.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Cargill Inc.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Cargill Inc. is CC007812 and expires 5/11/2024.
3. FISCAL IMPACT
Funds are budgeted, available, and appropriated for this expenditure within the Municipal Motor Vehicle Tax Fund.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
These expenditures are being made from Universal Term Contracts established for use by the City’s Purchasing Office and as such do not require MWBE goals to be established.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to ensure that preparation in advance of snow events is achieved at the earliest possible time to ensure the safety of the traveling public.
Title
To receive City Council approval to expend more than $100,000.00 on a Universal Term Contract established by the City for the purchase of sodium chloride contingent upon passage of ordinance 2371-2022; to authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of sodium chloride from Cargill Inc.; to authorize the expenditure of up to $215,000.00 from the Municipal Motor Vehicle Tax Fund; and declare an emergency. ($215,000.00)
Body
WHEREAS, the Department of Public Service, Division of Infrastructure Management, is responsible for maintaining the roads for the City of Columbus during the winter season; and
WHEREAS, the Purchasing Office will establish PA006110 for sodium chloride, with Cargill Inc., contingent on passage of ordinance 2371-2022; and
WHEREAS, the Division of Infrastructure Management desires to purchase sodium chloride to use for brine production during the winter season; and
WHEREAS, the Director of Finance and Management will associate all general budget reservations with the appropriate universal term contracts with Cargill Inc., in accordance with the terms, conditions and specifications of PA006110 on file in the Purchasing Office; and
WHEREAS, it is necessary to authorize the expenditure of up to $215,000.00 with Cargill Inc., for the purchase of sodium chloride; and
WHEREAS, City Council approval is required to expend more than $100,000.00 on a Universal Term Contract without bidding the purchase; and
WHEREAS, these expenditures are being made from Universal Term Contracts established for use by the City’s Purchasing Office and as such do not require MWBE goals to be established.
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Service in that it is immediately necessary to authorize the purchase of sodium chloride to ensure that preparation in advance of snow events is achieved at the earliest possible time, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the expenditure of over $100,000.00 with Cargill Inc., on Universal Term Contract PA006110, Sodium Chloride, contingent upon passage of ordinance 2371-2022, is hereby authorized.
SECTION 2. That the Director of Finance and Management be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of sodium chloride for the Division of Infrastructure Management.
SECTION 3. That the expenditure of $215,000.00 or as much thereof as may be necessary is hereby authorized in Fund 2266 (Municipal Motor Vehicle Tax Fund), Dept-Div 5911 (Division of Infrastructure Management), in Object Class 02 (Materials and Supplies) per the account codes in the attachment to this ordinance.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.