Explanation
1. BACKGROUND
This ordinance authorizes the Director of the Department of Public Service to enter into contract with The Ruhlin Company for the Intersection - E. Broad Street at Reynoldsburg-New Albany Road project and to provide payment for construction, construction administration, and inspection services.
This contract includes work to be performed within the right of way including curb ramp, sidewalk, and traffic signal replacement, as well as street light construction at the E. Broad Street and Reynoldsburg-New Albany Road intersection, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is November 18, 2022. The project was let by the Office of Support Services through Vendor Services and Bid Express. Four bids were received on August 30, 2022, (all majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
The Ruhlin Company $ 545,309.82 Sharon Center, OH MAJ
Complete General Construction $ 570,855.89 Columbus, OH MAJ
Jess Howard Electric Company $ 585,469.71 Blacklick, OH MAJ
Danbert Electric Corp $ 608,118.17 Plain City, OH MAJ
Award is to be made to The Ruhlin Company as the lowest responsive and responsible and best bidder for their bid of $545,309.82. The amount of construction administration and inspection services will be $81,796.47. The total legislated amount is $627,106.29.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against The Ruhlin Company .
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for The Ruhlin Company is CC017759 and expires September 3, 2024.
3. PRE-QUALIFICATION STATUS
The Ruhlin Company has met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Codes Chapter 329.
4. FISCAL IMPACT
Funding in the amount of $627,106.29 is available and appropriated within Fund 7704, the Streets and Highways Bond Fund within the Department of Public Service. An amendment to the 2022 Capital Improvements Budget and a transfer of funds is required to establish sufficient budget authority for the project.
5. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding. ODI determined there was not an opportunity for MBE/WBE participation in this contract and did not assign a goal. This contract was not bid with a City of Columbus MBE/WBE Program goal and the requirements of the City’s MBE/WBE Program are not applicable to this contract.
6. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to ensure the safety of the traveling public.
Title
To amend the 2022 Capital Improvement budget; to authorize the transfer of funds within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with The Ruhlin Company for the Intersection - E. Broad Street at Reynoldsburg-New Albany Road project; to authorize the expenditure of up to $627,106.29 for the project; and to declare an emergency. ($627,106.29)
Body
WHEREAS, the Department of Public Service is engaged in the Intersection - E. Broad Street at Reynoldsburg-New Albany Road project; and
WHEREAS, the work for this project consists of work to be performed within the right of way including curb ramps, sidewalks, and traffic signal replacement, as well as street light construction at the
E. Broad Street and Reynoldsburg-New Albany Road intersection; and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, The Ruhlin Company will be awarded the contract for the Intersection - E. Broad Street at Reynoldsburg-New Albany Road project; and
WHEREAS, the Department of Public Service requires funding to be available for Intersection - E. Broad Street at Reynoldsburg-New Albany Road project for construction expenses along with construction administration and inspection services; and
WHEREAS, it is necessary to amend the 2022 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, it is necessary for Council to authorize a transfer of funds within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, this contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding; and
WHEREAS, ODI determined there was not an opportunity for MBE/WBE participation in this contract and did not assign a goal and the requirements of the program are not applicable to this contract.
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with The Ruhlin Company to ensure the safety of the traveling public, thereby preserving the public health, peace, property, safety and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2022 Capital Improvements Budget authorized by ordinance 1896-2022 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /C.I.B. as Amended
7704 / P530303-100002 / Wheatland Avenue Improvements (Voted Carryover) / $1,557,608.00 / ($379,107.00) / $1,178,502.00
7704 / P538007-100000 / Intersection - E. Broad St. at Reynoldsburg-New Albany Rd. (Voted Carryover) / $248,000.00 / $379,107.00 / $627,107.00
SECTION 2. That the transfer of $379,106.29, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530303-100002 (Wheatland Avenue Improvements), Object Class 06 (Capital Outlay) to Dept-Div 5913 (Traffic Management), Project P538007-100000 (Intersection - E. Broad St. at Reynoldsburg-New Albany Rd.), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of the Department of Public Service be and is hereby authorized to enter into a construction services contract with The Ruhlin Company 6931 Ridge Road, P.O. Box 190, Sharon Center, OH 44274, for the Intersection - E. Broad Street at Reynoldsburg-New Albany Road project in the amount of up to $545,309.82 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $81,796.47.
SECTION 4. That the expenditure of $627,106.29, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5913 (Traffic Management), Project P538007-100000 (Intersection - E. Broad St. at Reynoldsburg-New Albany Rd.), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.