Explanation
This ordinance authorizes the Director of the Department of Technology (DoT) to enter into contract with VCloud for the one-time activation of an E911 Anywhere network and associated subscriptions.
Since 2017, the City of Columbus Technology Department has worked with Columbus City Schools (CCS) to install and maintain their VOIP (voice-over-internet-protocol) phone system. Recently enacted federal mandates require that the Schools have an updated E911 system in place within their VOIP infrastructure to ensure that 911 call takers can identify the “soft-phone” locations of callers. To ensure that CCS is in compliance with these mandates, DoT solicited quotes, via RFQ022402, for the one-time activation of an E911 Anywhere network and 7,000 annual user subscriptions. VCloud was the lowest and best respondent to the solicitation, having quoted $103,446.05 for these services. The other respondents were:
• Data Connect Enterprise- $105,917.44
• Princeton IT Solutions- $105,949.20
• Communications Square LLC- $ 135,920.00
This ordinance also authorizes the expenditure of $103,446.05 from the Department of Technology Information Services Operating fund, Columbus City Schools Telephone Services subfund for the above-described purchases.
FISCAL IMPACT
Funds for this purchase are budgeted and available in the Information Services Operating fund, Columbus City Schools Telephone Services subfund.
CONTRACT COMPLIANCE
Vendor #: 012179
CC/FID #: 46-3104792
Expires 2/2/2024
Title
To authorize the Director of the Department of Technology to enter into contract with VCloud for the one-time activation of an E911 Anywhere network and associated subscriptions; and to authorize the expenditure of $103,446.05 from the Department of Technology Information Services Operating fund, Columbus City Schools Telephone Services subfund. ($103,446.05)
Body
WHEREAS, the Department of Technology has assisted Columbus City Schools with installation and maintenance of their VOIP telephone system since 2017; and
WHEREAS, recently enacted federal mandates require that the above-mentioned VOIP system have an updated E911 system in place; and
WHEREAS, to ensure that CCS is in compliance with these mandates, DoT solicited quotes, via RFQ022402, for the one-time activation of an E911 Anywhere network and 7,000 annual user subscriptions; and
WHEREAS, VCloud was the lowest and best respondent to the solicitation, having quoted $103,446.05 for these services; and
WHEREAS; it is necessary to authorize the Director of the Department of Technology to enter into contract with VCloud for the one-time activation of an E911 Anywhere network and associated subscriptions on behalf of Columbus Public Schools, thereby preserving the public health, peace, property, safety and welfare; NOW THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology is hereby authorized to enter into contract with VCloud for the one-time activation of an E911 Anywhere network and associated subscriptions on behalf of Columbus Public Schools at a cost of $103,446.05 for a term of one year, beginning on the date of a confirmed purchase order by the City Auditor’s Office.
SECTION 2. That the total expenditure of $103,446.05, or so much thereof as may be necessary, is hereby authorized as provided on the attachment to this ordinance. (see 2503-2022EXP)
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.