City of Columbus - File #: 2517-2022

• File #: 2517-2022
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/9/2022
• In control: Public Utilities Committee
• On agenda: 10/10/2022
• Final action: 10/13/2022
• Title: To authorize the Director of Public Utilities to enter into a contract with Azteca Systems, LLC. to provide the software for the Cityworks AMS System for the Department of Public Utilities; to waive the competitive bidding provisions of the City Code; and to authorize the expenditure of $23,241.00 from the Electricity Operating Fund, $147,828.00 from the Water Operating Fund, $165,735.00 from the Sewer System Operating Fund and $44,196.00 from the Stormwater Operating Fund. ($381,000.00)

Date	Ver.	Action By	Action	Result
10/13/2022	1	CITY CLERK	Attest
10/12/2022	1	MAYOR	Signed
10/10/2022	1	COUNCIL PRESIDENT	Signed
10/10/2022	1	Columbus City Council	Approved	Pass
10/3/2022	1	Columbus City Council	Read for the First Time

Explanation

This ordinance is to authorize the Director of the Department of Public Utilities (DPU) to enter into a contract to provide software for the Cityworks Asset Management System (AMS) with Azteca Systems, LLC. Cityworks AMS will be a department wide Asset Management solution and will replace Oracle WAM. The software contract is an annual Enterprise licensing agreement that includes cloud-hosting services.

Due to a Request for Proposals (RFQ018791) that was published for Department of Public Utilities (DPU) to obtain an Asset Management System, Woolpert, Inc. was the awarded firm and the software solution they chose in the proposal was Cityworks. It has been determined that establishing one contract for services with Woolpert, Inc. and one contract for software directly with Azteca Systems, LLC (Cityworks) is the best path forward, and it is in the best interest of the City to waive the provisions of competitive bidding and enter into a contract with Azteca Systems, LLC.

This contract is for one (1) year from date of execution, with the option to renew for an additional five (5) years on a year-to-year basis, or a portion thereof, based upon mutual agreement of the parties, availability of funding, and approval by Columbus City Council. Future contract modifications are anticipated. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested. This contract does not automatically renew.

SUPPLIER: Azteca Systems, LLC, Vendor #CC-041096 expires 3/3/24. Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Azteca Systems, LLC

FISCAL IMPACT: $381,000.00 is needed for this service.

$0.00 was spent in 2021
$0.00 was spent in 2020

Title

To authorize the Director of Public Utilities to enter into a contract with Azteca Systems, LLC. to provide the software for the Cityworks AMS System for the Department of Public Utili...