Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify and increase an existing services contract with CTL Engineering for the Roadway - Materials Testing and Inspection 2020 project in the amount of $130,000.
Ordinance 0724-2020 authorized the Director of Public Service to enter into a professional services contract with CTL Engineering for the Roadway - Materials Testing and Inspection 2020 project. Language included in the contract reserved the right to extend the contract and funding for a maximum contract of five years, with the concurrence of the contractor. The intent of this contract is to provide the Department of Public Service with continuing, contractual access to additional resources that are necessary to provide inspection expertise and material testing for the department’s construction projects.
Ordinance 2359-2021 authorized the Director of Public Service to modify the contract contract in the amount of $500,000. This was a planned modification that is a continuation of construction inspection services and materials testing for City of Columbus projects. This ordinance authorizes the Director of Public Service to modify the contract in the amount of $130,000.00.
This is a planned modification that is necessary to continue testing and inspection on the Confluence Parking Garage and allow continuity of inspection throughout the project duration. It was deemed to be more cost efficient to modify the existing contract than to bid this part of the work.
The original contract amount: $500,000.00 (PO223531, Ord. 0724-2020)
The total of Modification No. 1: $500,000.00 (PO295449, Ord. 2359-2021)
The total of Modification No. 2 $130,000.00 (This Ordinance)
The contract amount including all modifications: $1,130,000.00
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against CTL Engineering.
2. CONTRACT COMPLIANCE
The contract compliance number for CTL Engineering is CC004209 and expires 05/20/2024.
3. FISCAL IMPACT
Funding for this contract is available and appropriated within Fund 5518, the Construction Inspection Fund.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This expenditure is to modify a contract that was put in place prior to the implementation of this program and as such is not a part of the program.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to allow the needed inspection and testing services to continue uninterrupted, preventing delays in the Department of Public Service’s capital improvement projects and to preserve the safety of the traveling public.
Title
To authorize the Director of Public Service to enter into a contract modification with CTL Engineering in connection with the Roadway - Materials Testing and Inspection 2020 project; to authorize the expenditure of up to $130,000.00 from the Construction Inspection Fund to pay for the modification; and to declare an emergency. ($130,000.00)
Body
WHEREAS, contract no. PO223531 with CTL Engineering, in the amount of $500,000.00, was authorized by ordinance no. 0724-2020; and
WHEREAS, Language included in the contract reserved the right to extend the contract and funding for a maximum contract of five years, with the concurrence of the contractor; and
WHEREAS, contract no. PO295449 with CTL Engineering, in the amount of $500,000.00, was authorized by ordinance no. 2359-2021; and
WHEREAS, it has become necessary to modify the contract in an amount up to $130,000.00 and provide additional funds for the Roadway - Materials Testing and Inspection 2020 project; and
WHEREAS, funding for the contract modification is available within Fund 5518, the Construction Inspection Fund, to pay for the contract modification; and
WHEREAS, it is necessary to expend funds to pay for the services delivered under the contract modification; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to modify the contract with CTL Engineering in order to allow the needed inspection and testing services to continue uninterrupted, preventing delays in the Department of Public Service’s capital improvement projects, and to preserve the safety of the traveling public, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be, and hereby is, authorized to modify the contract with CTL Engineering at 2860 Fisher Road, Columbus, Ohio, 43204, for the Roadway - Materials Testing and Inspection 2020 project in an amount up to $130,000.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 2. That the expenditure of $130,000.00, or so much thereof as may be needed, is hereby authorized in Fund 5518 (Construction Inspection Fund), Dept-Div 5912 (Design and Construction), in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.