Explanation
1. BACKGROUND
The Department of Public Service is responsible for refuse, parking, and transportation services. The Divisions of Refuse Collection, Parking Services, Infrastructure Management, Design and Construction, and Traffic Management, provide services including collection of trash and administration of recycling programs, management of public parking and mobility options, maintaining roadways and other right-of-way infrastructure, administration of infrastructure and roadway construction, and traffic planning, engineering, and maintenance services. The department has identified thirty-two light duty trucks and sport utility vehicles (SUVs) among the divisions that need to be replaced due to age and condition. The City has a multiple year Universal Term Contract for these vehicles with George Byers Sons, Inc.
The Director of Finance and Management is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract for light duty trucks for the Department of Public Service, Divisions of Refuse Collection, Parking Services, Infrastructure Management, Design and Construction, and Traffic Management.
The following Purchase Agreement association requires approval by City Council in order for the Division to expend more than $100,000.00, per 329.19(g):
George Byers Sons, Inc., PA004790, Light Duty Trucks, expires 6/30/2023.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for George Byers Sons, Inc. is CC006008 and expires 12/3/2022.
3. FISCAL IMPACT
This is a budgeted expense within the following: General Fund, Fund 1000; Mobility Operating Fund, Fund 6500; Street Construction Maintenance and Repair Fund, Fund 2265; Private Construction Inspection Fund, Fund 2241; and Public Construction Inspection Fund, Fund 5518. Funds are appropriated.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
These expenditures are being made from a Universal Term Contract established for use by the City’s Purchasing Office and as such does not require MWBE goals to be established.
5. EMERGENCY DESIGNATION
The department requests emergency designation for this legislation so that the equipment can be ordered, built and be available for maintaining the safety of the traveling public as quickly as possible.
Title
To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for thirty-two light duty trucks and SUVs for the Department of Public Service with George Byers Sons; to authorize the expenditure of up to $1,615,000.00 from the General Fund, the Mobility Operating Fund, the Street Construction Maintenance and Repair Fund, the Private Construction Inspection Fund, and the Public Construction Inspection Fund; and to declare an emergency. ($1,615,000.00)
Body
WHEREAS, the Department of Public Service is responsible for refuse, parking, and transportation services; and
WHEREAS, the Purchasing Office established PA004790 for light duty trucks, George Byers Sons, Inc.; and
WHEREAS, the Department of Public Service Divisions of Refuse Collection, Parking Services, Infrastructure Management, Design and Construction, and Traffic Management desire to purchase thirty-two trucks and SUVs to maintain the safety of the traveling public; and
WHEREAS, the Director of Finance and Management will associate all general budget reservations with the appropriate universal term contract with George Byers Sons, Inc. in accordance with the terms, conditions and specifications of PA004790 on file in the Purchasing Office; and
WHEREAS, is necessary to authorize the expenditure of up to $1,615,000.00 with George Byers Sons, Inc. for the purchase of thirty-two light duty trucks and SUVs comprised of eleven Ford Escapes, three Ford Explorers, one Ford Expedition, seven F-250 pickup trucks, five F-350 pickup trucks, five F-550 pickup trucks; and
WHEREAS, City Council approval is required to expend more than $100,000.00 on a Universal Term Contract without bidding the purchase; and
WHEREAS, these expenditures are being made from a Universal Term Contract established for use by the City’s Purchasing Office and as such do not require MWBE goals to be established.
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Service in that it is immediately necessary to authorize the Director of Finance and Management to associate all general budget reservations with the appropriate universal term contracts with George Byers Sons, Inc. so the equipment can be used to maintain the safety of the traveling public, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the expenditure of more than $100,000.00 with George Byers Sons, Inc., on Universal Term Contract PA004790, light duty trucks is hereby authorized.
SECTION 2. That the expenditure of $300,000.00, or so much thereof as may be needed, is hereby authorized in Fund 1000 (General Fund), Dept-Div 5902 (Refuse Collection), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $105,000.00, or so much thereof as may be needed, is hereby authorized in Fund 6500 (Mobility Operating Fund), Dept-Div 5906 (Parking Services), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $715,000.00, or so much thereof as may be needed, is hereby authorized in Fund 2265 (Street Construction Maintenance and Repair Fund), Dept-Div 5911 (Infrastructure Management), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $99,000.00, or so much thereof as may be needed, is hereby authorized in Fund 2241 (Private Construction Inspection Fund), Dept-Div 5912 (Design and Construction), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 6. That the expenditure of $231,000.00, or so much thereof as may be needed, is hereby authorized in Fund 5518 (Public Construction Inspection Fund), Dept-Div 5912 (Design and Construction), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 7. That the expenditure of $165,000.00, or so much thereof as may be needed, is hereby authorized in Fund 2265 (Street Construction Maintenance and Repair Fund), Dept-Div 5913 (Traffic Management), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 8. That the Director of Finance and Management be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement with George Byers Sons, Inc. for the purchase of thirty-two light duty trucks and SUVs for the Department of Public Service.
SECTION 9. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 11. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.