Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with GPD Group to provide engineering services for the Hard Surface Improvements 2022-2023 Project. The contract amount is $86,978.24, with a contingency of $10,000.00, for a total of $96,978.24 being authorized by this ordinance.
Each year, the Recreation and Parks Department allocates a portion of the Capital Improvements Budget to the improvement of existing hard surfaces and new installations of hard surfaces. This particular contract focuses on the removal and replacement of existing asphalt and concrete surfaces that are highly used by the public, including entry drives, parking lots, and walkways. By improving these surfaces, safe and easy access can be ensured to the parks and facilities. Areas for improvement were initially considered through recommendations from internal staff and public involvement. All requests were assessed through a Pavement Condition Rating (PCR) form and were given a rating from 0, meaning the worst condition, to 100, meaning the best condition. All requests were prioritized for action based on their respective PCR scores and based on feedback from relevant stakeholders. From there, staff confirmed which projects to move forward with.
This contract will provide engineering services to assess existing hard surface conditions, design improvements for the hard surfaces, and create complete construction documents for bidding in early 2023. The Department is anticipating spending around $1,000,000.00 on hard surface improvements construction in 2023.
Vendor Bid/Proposal Submissions (ODI designation status):
Proposals were advertised to three pre-qualified engineering firms that were pre-qualified through the bi-annual Request for Statement of Qualification (RFSQ) process through Vendor Services, in accordance with City Code Section 329, on July 1, 2022 and received by the Recreation and Parks Department on...
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