Explanation
BACKGROUND
This legislation authorizes the Finance and Management Director to establish a purchase order for the Department of Building and Zoning Services to purchase 10 small Ford SUV vehicles from George Byers Sons Inc. Vehicles will be purchased through the city-wide universal term contract approved by Purchasing.
Item Quantity Total Cost
Ford Escape 10 $299,400.00
George Byers Sons Inc, Vendor # 006008, CC-006008 (Exp. 12/3/22) , PA004790 (Exp. 6/30/23) - Light Duty Trucks
EMERGENCY JUSTIFICATION
Emergency action is requested so there is no disruption in the usual daily operations of Building and Zoning Services so that the vehicles can be purchased in a timely manner to avoid delay caused by instability of the automobile supply chain.
FISCAL IMPACT
Funding for this purchase is budgeted and available within the Development Services Fund.
Title
To authorize the Director of Finance and Management to establish a purchase order for the purchase of vehicles for the Department of Building and Zoning Services; to authorize the expenditure of $299,400.00 from the Development Services Fund; and to declare an emergency. ($299,400.00)
Body
WHEREAS, the Purchasing Office has established contracts for the purchase of vehicles; and
WHEREAS, the Department of Building and Zoning Services is in need of vehicles to replace older vehicles; and
WHEREAS, it is necessary to establish funding per the terms and conditions of an existing universal term contract; and
WHEREAS, funding is available for these purchases within the Development Services Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Building and Zoning Services in that it is necessary to authorize the Finance and Management Director to establish a purchase order to purchase 10 small Ford SUV vehicles from George Byers Sons Inc. in order to avoid delay caused by the instability of the automobile supply chain, resultant market volatility of all the OEMs that continues with the ongoing shortage of chips and other critical supply line parts to produce vehicles, resulting in limited availability causing vehicle order windows to open and close, at random, with little to no notice, in order to timely purchase the vehicles to avoid delay, thereby preserving the public health, peach, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and hereby is authorized to establish a purchase order with George Byers Sons Inc per the terms and conditions of an existing Universal Term Contract, for the purchase of vehicles on behalf of the Department of Building and Zoning Services.
SECTION 2. That the expenditure of $299,400, or so much thereof as may be necessary, be and is hereby authorized in Fund 2240 Development Services Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
See Attached File: Ordinance 2587-2022 LegislationTemplate
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble thereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.