Explanation
Ordinance 2727-2021, passed on November 1, 2021, authorized the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order with Dell Marketing, LP, for access to Microsoft Premier Support services. The original contract totaled $84,616.81 and was procured through the State of Ohio’s Microsoft Contracts and Enrollments Large Solution Providers (LSPs) contract, 0A1252 (expiring on 6/30/2025). This Ordinance authorizes the modifying of the above-mentioned contract by adding 60 hours to the original 330 hours for a total of up to 390 hours of both pro-active and reactive Microsoft support.
Dell’s Microsoft premier support bid includes account management, support assistance and problem resolution services. The continued provision of these services will help keep the various Microsoft tools and applications, used throughout the city, operating smoothly. These services were originally procured through solicitation of bids via the State of Ohio’s Microsoft Contracts and Enrollments Large Solution Providers (LSPs) contract, 0A1252. Four responses to the original solicitation were received, including that from Dell, which was deemed the lowest responsive submission. The other respondents were as follows:
Dell Technologies - $84,616.81
Microsoft - $85,740.00
SHI - $86,597.40
Softchoice - $89,740.00
Dell wishes to continue to provide these services and to modify the original contract by adding 60 hours at a cost of $15,435.12. The term of the original contract is not being extended. As such, the term of this contract, as modified, ends on December 16, 2022.
This ordinance also authorizes the expenditure of $15,435.12 for the above-described services.
CONTRACT COMPLIANCE
Vendor Name: Dell Marketing, LP.; FID/CC#: 74-2616805; Expiration Date: 08/30/2023; (DAX Vendor Account # 010030)
FISCAL IMPACT
Funds for this expenditure are available and budgeted in the Information Services 2021 operating fund budget.
EMERGENCY DESIGNATION
Emergency designation is being requested for this ordinance so that the services described above are available before expiration of the contract being modified.
Title
To authorize the Director of the Department of Technology to modify an existing contract with Dell Marketing, LP; to authorize the Director of Finance and Management to establish a purchase order with Dell Marketing, LP, on behalf of the Department of Technology, to add funds to the above-noted contract; to authorize the expenditure of $15,435.12 from the Department of Technology, Information Services Operating Fund, and to declare an emergency. ($15,435.12)
Body
WHEREAS, Ordinance 2727-2021, passed on November 1, 2021, authorized the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order with Dell Marketing, LP, for access to Microsoft Premier Support services; and
WHEREAS, DoT wishes to modify the above-mentioned contract with the addition of 60 hours at a total cost of $15,435.12; and
WHEREAS, this ordinance authorizes Director of the Department of Technology to modify the original contract authorized by Ordinance 2727-2021 and authorizes the Director of the Department of Finance and Management to establish a purchase order with Dell Marketing in response to this modification; and
WHEREAS, the term of the modified contract will end on December 16, 2022; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of the Department of Technology to modify the contract, and authorize the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with Dell Marketing, LP for additional hours on an existing Microsoft Premier Service contract at the earliest possible date so that the services described above are available before expiration of the contract being modified, for the immediate preservation of the public peace, property, health, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology is hereby authorized to modify the contract with Dell Marketing, LP, authorized by Ordinance 2727-2021.
SECTION 2. That the Director of Finance and Management, on behalf of the Department of Technology, is hereby authorized to establish a purchase order with Dell Marketing, LP, in the amount of $15,435.12, to add hours to the above-named contract.
SECTION 3. That the term of the above-named modification will begin on the date of a confirmed purchase order by the City Auditor’s Office and end on December 16, 2022 and that the expenditure of $15,435.12 or so much thereof as may be necessary, is hereby authorized to be expended as follows in the attachment to this ordinance. (see 2617-2022 EXP).
SECTION 4. That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.