Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Rental of Construction Equipment with Operator services for the Division of Sewerage and Drainage, the primary user. This contract will provide rental of an assortment of heavy duty equipment with operators for all City departments; primarily for the Department of Public Utilities in maintaining water mains, sewers and appurtenant structures. The term of the proposed option contract would be approximately three (3) years, expiring October 31, 2025, with the option to renew two (2) additional one (1) year periods. The Purchasing Office opened formal bids on September 26, 2022. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 relating to competitive bidding (Request for Quotation No. RFQ022739). One (1) bid was received.
The Purchasing Office is recommending award to the responsive, responsible and best bidder as follows:
Travco Construction Inc., CC# 009944 expires 9/26/2024, Categories 1-16; $1.00
Total Estimated Annual Expenditure: $2,500,000.00, Various City Agencies.
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance to ensure services are available for various City agencies to continue operational services throughout the City.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Rental of Construction Equipment with Operator services with Travco Construction Inc.; to authorize the expenditure of $1.00 from General Budget Reservation BRPO002025; and to declare an emergency. ($1.00).
Body
WHEREAS, the Rental of Construction Equipment with Operator contract is used for construction and maintenance of water mains, sewers and appurtenant structures; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on September 26, 2022 and selected Travco Construction, Inc. as the responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management to ensure that construction equipment are available to continue maintaining sewers mains throughout the City such that it is necessary to authorize the Finance and Management Director to immediately enter into a Universal Term Contract for the option to purchase Rental Construction Equipment with Operator services, thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contract for the option to purchase Rental Construction Equipment with Operator services in accordance with Request for Quotation RFQ022739 for a term of approximately three (3) years, expiring October 31, 2025, with the option to renew for two (2) additional year, as follows:
Travco Construction Inc., Categories 1-16; $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.