Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract, on behalf of the Office of Construction Management, with Ascension Construction Services and Hill International Inc., for Contract Administration /Construction Observation Services - Task Order Basis. This scope will be providing Contract Administration, Construction Observation Services, scheduling and estimating for identified projects.
The Department of Finance and Management, Office of Construction Management, solicited proposals that were formally advertised on July 26th, 2022, the city received three (3) responses (0 AS1, 0 FBE, 0 MBE,) as follows:
|
Bidder/AE |
City |
Contract Compliance # |
FBE/MBE |
|
Ascension Construction Services |
Columbus |
CC-023827 |
EBO_CC |
|
Hill International, Inc. |
Columbus |
CC-000990 |
EBO_CC |
|
Star Consultants |
Columbus |
CC-005568 |
EBO_CC |
The selection was made by the 3-person evaluation committee on the basis of qualifications. The committee decided to split the scope between Ascension Construction Services and Hill International, Inc. and total amount for the Contract is $800,000.
Ascension Construction Services Contract Compliance is CC-023827 expiration date August 17 2024.
Hill International, Inc. Contract Compliance is CC-000990 expiration date December 8 2023.
Fiscal Impact: This ordinance authorizes a transfer within and an expenditure of $800,000.00 from the Construction Management Capital Improvement Fund with Ascension Construction Services and Hill International, Inc. for City of Columbus Contract Administration /Construction Observation Services - Task Order Basis. This also authorizes an amendment to the 2022 Capital Improvement Budget.
Title
To authorize the Director of Finance and Management to enter into a contract, on behalf of the Office of Construction Management, with Ascension Construction Services and Hill International, Inc. for Contract Administration /Construction Observation Services - Task Order Basis; to amend the 2022 Capital Improvement Budget; to authorize the City Auditor to transfer $800,000.00 within the Construction Management Capital Fund; and to authorize the expenditure of $800,000.00 from the Construction Management Capital Fund.($800,000.00).
Body
WHEREAS, the Finance and Management Department, Office of Construction Management, desires to enter into a contract for Contract Administration /Construction Observation Services - Task Order Basis; and
WHEREAS, three firms submitted proposals and Ascension Construction Services and Hill International, Inc. were awarded the project; and
WHEREAS, it is necessary to amend the 2022 Capital Improvement Budget; and
WHEREAS, it is necessary to authorize the transfer of $800,000.00 within the Construction Management Capital Improvement Fund; and
WHEREAS, it is necessary to authorize the expenditure of $800,000.00 from the Construction Management Capital Improvement Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Finance and Management Department to authorize the Finance and Management Director to enter into a contract with Ascension Construction Services and Hill International, Inc. for Contract Administration /Construction Observation Services - Task Order Basis; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management is hereby authorized to enter into a contract, on behalf of the Office of Construction Management, with Ascension Construction Services and Hill International, Inc. for Contract Administration /Construction Observation Services - Task Order Basis.
SECTION 2. That the 2022 Capital Improvement Budget be amended as follows to establish sufficient authority for this project:
Fund 7733
Project Name / Project Number / Current Authority / Revised Authority/Difference
Construction Management - Project Management (Unvoted Carryover)/ P570030-100209/ $500,000 /$0 / ($500,000)
Facility Renovations - Various (Unvoted Carryover)/P570030-100120/$2,643,049/$2,343,049/($300,000)
Construction Administration -2022 Contract (Unvoted Carryover) / P570128-100000 / $0 /$800,000 / $800,000
SECTION 3. That the transfer of $500,000.00 or so much thereof as may be needed, is hereby authorized within Fund 7733 (Construction Management Capital Improvement Fund), from Dept-Div 4550, Project P570030-100209 (Construction Management - Project Management), Object Class 06 (Capital Outlay) to Dept-Div 4550, Project P570128-100000 (Construction Administration - 2022 Contract), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the transfer of $300,000.00 or so much thereof as may be needed, is hereby authorized within Fund 7733 (Construction Management Capital Improvement Fund), from Dept-Div 4550, Project P570030-100120 (Facility Renovation - Various), Object Class 06 (Capital Outlay) to Dept-Div 4550, Project P570128-100000 (Construction Administration - 2022 Contract), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $800,000.00, or so much thereof as may be necessary, is hereby authorized in Fund 7733 (Construction Management Capital Improvement Fund) in Dept-Div 4550, P570128-100000 (Construction Administration -2022 Contract), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 6. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. That this ordinance shall take effect and be in force from and after the earliest period allowed by laws