Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract, on behalf of the Office of Construction Management, with Dynotec, Inc. for Professional Architectural / Engineering Services - Task Order Basis. There will be multiple projects under this contract and the A/E fee for each project shall be based upon the approved scope of services. Sample projects include (but are not limited to):
• Roof Upgrades
• Security camera upgrades
• Facility storm water improvements
• Mechanical and/or elevator studies
• New parking lot, Asphalt or concrete drive replacements
• Install new windows
• Assessment of Buildings
The Department of Finance and Management, Office of Construction Management, solicited proposals that were formally advertised on July 25, 2022, the city received eight (8) responses (0 AS1, 1 FBE, 2 MBE,) as follows:
|
Bidder/AE |
City |
Contract Compliance # |
FBE/MBE |
|
Abbot Studios |
Columbus |
CC -004796 |
EBO_CC |
|
BBCO Design |
Columbus |
CC -019748 |
WBE |
|
Dynotec, Inc. |
Columbus |
CC-005053 |
MBE |
|
Legat Architects |
Columbus |
CC-026669 |
EBO_CC |
|
S & S Engineering, Inc. |
Columbus |
NA |
NA |
|
Schooley Caldwell |
Columbus |
CC-004535 |
EBO_CC |
|
Star Consultants |
Columbus |
CC-005568 |
EBO_CC |
|
XYZ Professional Services, LTD |
Columbus |
04-3846618 |
MBE |
The selection was made by the 3-person evaluation committee on the basis of qualifications. Dynotec received the highest overall score from the evaluation committee. As such, the Office of Construction Management recommends that the contract be awarded to Dynotec, Inc. The total amount for the contract will be $750,000.00.
Dynotec, Inc. Contract Compliance is CC-005053 with expiration date April 18 2024.
Fiscal Impact: This ordinance authorizes a transfer within and an expenditure of $750,000.00 from the Construction Management Capital Improvement Fund with Dynotec, Inc. for City of Columbus Professional Architectural/Engineering Services - Task Order Basis. This also authorizes an amendment to the 2022 Capital Improvement Budget
Title
To authorize the Director of Finance and Management to enter into a contract, on behalf of the Office of Construction Management, with Dynotec, Inc. for Professional Architectural/Engineering Services - Task Order Basis; to amend the 2022 Capital Improvement Budget; to authorize the transfer of $750,000.00 within the Construction Management Capital Fund; and to authorize the expenditure of $750,000.00 from the Construction Management Capital Fund; ($750,000.00).
Body
WHEREAS, the Finance and Management Department, Office of Construction Management desires to enter into a contract for Professional Architectural/Engineering Services - Task Order Basis; and
WHEREAS, eight firms submitted proposals and Dynotec, Inc. received the highest overall score from the evaluation committee and as such is recommended for project award; and
WHEREAS, it is necessary to authorize the amendment of the 2022 Capital Improvement Budget; and
WHEREAS, it is necessary to authorize the transfer of $750,000.00 within the Construction Management Capital Improvement Fund; and
WHEREAS, it is necessary to authorize the expenditure of $750,000.00 from the Construction Management Capital Improvement Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Finance and Management Department to authorize the Finance and Management Director to enter into a contract with Dynotec, Inc. for Professional Architectural/Engineering Services - Task Order Basis; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management is hereby authorized to enter into a contract, on behalf of the Office of Construction Management, with Dynotec, Inc. for Professional Architectural/Engineering Services - Task Order Basis.
SECTION 2. That the 2022 Capital Improvement Budget be amended as follows to establish sufficient authority for this project:
Fund 7733
Project Name / Project Number / Current Authority / Revised Authority/Difference
Construction Management - General Contracting and Small Scale Renovation (Unvoted Carryover)/ P570030-100212/ $500,000 /$0 / ($500,000)
Municipal Campus Renovations (Unvoted Carryover) / P570030-100213 / $5,100,000 /$4,850,000 / ($250,000)
Professional Architectural and Engineering Contracts 2022 (Unvoted Carryover) / P570127-100000 / $0 /$750,000 / $750,000
SECTION 3. That the transfer of $500,000.00 or so much thereof as may be needed, is hereby authorized within Fund 7733 (Construction Management Capital Improvement Fund), from Dept-Div 4550, Project P570030-100212 (Construction Management - General Contracting and Small Scale Renovation), Object Class 06 (Capital Outlay) to Dept-Div 4550, Project P570127-100000 (Professional Architectural and Engineering Contracts 2022), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the transfer of $250,000.00 or so much thereof as may be needed, is hereby authorized within Fund 7733 (Construction Management Capital Improvement Fund), from Dept-Div 4550, Project P570030-100213 (Municipal Camput Renovations), Object Class 06 (Capital Outlay) to Dept-Div 4550, Project P570127-100000 (Professional Architectural and Engineering Contracts 2022), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $750,000.00, or so much thereof as may be necessary, is hereby authorized in Fund 7733 (Construction Management Capital Improvement Fund) in Dept-Div 4550, P570127-100000 (Professional Architectural and Engineering Contracts 2022), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 6. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. That this ordinance shall take effect and be in force from and after the earliest period allowed by laws.