Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Composting Bulking Material (Woodchips) with Edwards Landclearing, Inc The Division of Sewerage and Drainage is the sole user for bulking material. Bulking material (woodchips) is used to compost sewerage sludge at the Compost facility. The term of the proposed option contract would be approximately two (2) years, expiring November 30, 2024, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on September 8, 2022. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ022659). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Edwards Landclearing, Inc., CC#006549, expires 5/12/2023, Item 1, $1.00
Total Estimated Annual Expenditure: $300,000.00, Division of Sewerage and Drainage, the sole user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance to ensure that bulking material (woodchips) is available to break down organic material in sewerage sludge at the Compost facility.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures. ...
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