Explanation
Background: This ordinance is to authorize the City Auditor to establish an auditor’s certificate in the amount of $450,000.00 for various expenditures for professional architectural, engineering, and construction management services in conjunction with park, trail, and facility capital improvement projects. This ordinance will also waive the competitive bidding provisions of Columbus City Code Chapter 329, authorizing the Department of Recreation and Parks to enter into contracts on behalf of the City for the professional services mentioned herein so long as total expenditures under any contract do not exceed one hundred thousand dollars ($100,000.00). Ordinance 2453-2018 authorized a similar arrangement of pre-qualified vendors for the period of 2018 to 2020 and Ordinance 2050-2020 authorized a similar arrangement of pre-qualified vendors for the period of 2020 to 2022. The 2018 to 2020 pilot arrangement was a success and was continued for the 2020 to 2022 period, creating efficiencies for many projects during this time. Therefore, this ordinance will renew this pre-qualified arrangement for the period of 2022 to 2024.
This legislation will authorize the establishment of an auditor certificate for the future award of contracts for Architectural, Engineering, and Construction Management Services. Contracts will be awarded to Consultants that have been pre-qualified in accordance with Columbus City Code Sections 329.26 and 329.27. Services that will be provided may include, but are not limited to:
● Architectural Design, Structural Engineering
● Mechanical, Electrical, Plumbing, HVAC Engineering
● Civil Engineering, Environmental Engineering, Structural Engineering
● Construction Management and Inspection
Vendor Bid/Proposal Submissions (ODI designation status):
The Recreation and Parks Department solicited Requests for Statements of Qualifications for Professional Architectural and Engineering Services as well as for Professional Construction Management Services. Multiple contracts will be awarded to various companies that were deemed to be prequalified through the evaluation process. The RFSQ’s were advertised through the City’s Vendor Services website on April 29, 2022 and received on May 27, 2022. The City received 14 responses for Architectural Design and Structural Engineering, 8 responses for Mechanical, Electrical, Plumbing, and HVAC Engineering, 21 responses for Civil, Environmental, and Structural Engineering, and 15 responses for Construction Management and Inspection. In accordance with City Code, a selection team evaluated the proposals and recommends that the firms identified be selected to perform the work. The firms were chosen based on their referenced projects, experience, qualifications, availability, timeline, and project understanding. After a review by the Selection Committee, the following companies were deemed prequalified through 2024:
Architecture and Engineering:
AEC (MBE)
BBCO (MBE)
Compass (MBE)
CT Consultants (MAJ)
Design Group (MAJ)
DLZ (MBE)
EDG (MAJ)
EL Robinson (MAJ)
Fishbeck (MAJ)
GPD Group (MAJ)
Korda (MAJ)
Kramer Engineering (MAJ)
Latus Studios (MAJ)
M+A Architects (MAJ)
OA Spencer (MBE)
OHM (MAJ)
Prime AE (MAJ)
Resource International (MBE)
Stone Environmental (MBE)
Strand (MAJ)
Construction Management and Inspection:
Asner (MAJ)
Ascension Construction Services (MBE)
CTL Engineering (MBE)
Dynotec (MBE)
MS Consultants (MAJ)
Roberts (MAJ)
Smoot Construction (MBE)
As was done per 2453-2018 and 2050-2020 for the previous two year arrangements and per City Code Section 329.15, regarding non-emergency waiver of regulations, it is in the best interests of the City to waive the competitive bidding provisions of City Code for the purpose of this ordinance. Authorizing the Recreation and Parks Department to enter into contracts up to the amount of one hundred thousand dollars ($100,000.00), raising the threshold from twenty thousand dollars ($20,000.00) noted in Section 329.24, will continue to create significant efficiencies within the Recreation and Parks Department moving forward. The Department has many recurring, non-project specific needs for Professional Service contracts in excess of $20,000.00 that are essential to the ongoing operation of the Department’s strategic planning, design, and construction management functions. Instead of drafting new legislation to approve all contracts over twenty thousand dollars ($20,000.00), all contracts anticipated as a result of this ordinance will be able to move forward as soon as they are needed, as a result of this ordinance.
Furthermore, the process used by the Recreation and Parks Department to prequalify the vendors noted herein provided a significant amount of competition among potential vendors. The process used to select the prequalified vendors was in accordance with City Code Sections 329.26 and 329.27. These sections are the standard process used to select and authorize professional services contracts over fifty thousand dollars ($50,000.00). This ordinance will allow the Recreation and Parks Department to use the results of this completed process to collect technical proposals from the prequalified vendors as each new need arises. In turn, there will be sufficient competition for all contracts authorized by this ordinance. All relevant city codes, in regards to selecting vendors for professional services have been met. All contracts will be entered into in accordance with the prequalification process described herein this ordinance and in
compliance with the procurement provisions of the Columbus City Codes Chapter 329 regarding professional services.
Benefits to the Public: Having this funding in place for needs as they arise will benefit the community by helping to ensure that parks, trails, and facilities remain accessible, safe, updated, and user friendly.
Community Input/Issues: Community input has not been obtained on this legislation because it is being used mainly for staff augmentation needs, as well as, emergency and unanticipated needs. However, community input will be sought as appropriate for work that results from contracts awarded through this auditor certificate.
Area(s) Affected: Citywide (99)
Master Plan Relation: This arrangement will support the Recreation and Parks Master Plan by helping to ensure that parks, trails, and facilities remain accessible, safe, updated, and user friendly.
Fiscal Impact: $450,000.00 is budgeted and available from within the Recreation and Parks Bond Fund 7702 and 7712 to meet the financial obligations of these various expenditures.
Title
To authorize and direct the City Auditor to establish an auditor’s certificate in the amount of $450,000.00 for various expenditures for professional architectural, engineering, and construction management services in conjunction with park, trail, and facility capital improvement projects; to waive the competitive bidding provisions of the Columbus City Code; to authorize the Director of the Recreation and Parks Department to enter into multiple future professional service contracts; to authorize the transfer of $450,000.00 within the Recreation and Parks Voted Bond Fund; to authorize the amendment of the 2022 Capital Improvements Budget; and to authorize the expenditure of $450,000.00 from the Recreation and Parks Voted Bond Fund. ($450,000.00)
Body
WHEREAS, it is necessary that the City Auditor establish an auditor’s certificate in the amount of $450,000.00 for various expenditures for professional architectural, engineering, and construction management services in conjunction with park, trail, and facility capital improvement projects; and
WHEREAS, the Recreation and Parks Department conducted a process by which it pre-qualified multiple firms for the above mentioned services in compliance with the procurement provisions of the Columbus City Codes Chapter 329; and
WHEREAS, it is necessary to authorize the amendment of the 2022 Capital Improvements Budget Ordinance 1896-2022 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the transfer of 450,000.00 within the Recreation and Parks Voted Bond Fund 7702 and 7712; and
WHEREAS, it is necessary to authorize the expenditure of $450,000.00 from the Recreation and Parks Voted Bond Fund 7702 and 7712; and
WHEREAS, it is in the best interests of the city to waive the competitive bidding provisions of City Code Chapter 329, allowing the Recreation and Parks Department to enter into multiple future contracts on behalf of the City for the professional services mentioned herein up to the amount of one hundred thousand dollars ($100,000.00); and
WHEREAS, it has become necessary in the usual daily operations of the Recreation and Parks Department to authorize the expenditure of $450,000.00 from the Recreation and Parks Voted Bond Fund for the various expenditures described herein; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is authorized to set up a certificate in the amount of $450,000.00 for various expenditures for professional architectural, engineering, and construction management services in conjunction with park, trail, and facility capital improvement projects within the Recreation Parks Department.
SECTION 2. That this Council finds it is in the best interests of the City to waive the competitive bidding provisions of City Code Chapter 329, allowing the Recreation and Parks Department to enter into multiple future contracts on behalf of the City for the professional services mentioned herein up to the amount of one hundred thousand dollars ($100,000.00).
SECTION 3. That the Director of the Recreation and Parks Department is authorized to enter into contracts with the firms listed below for professional architectural, engineering, and construction management services in conjunction with park, trail, and facility capital improvement projects:
Architecture and Engineering:
AEC (MBE)
BBCO (MBE)
Compass (MBE)
CT Consultants (MAJ)
Design Group (MAJ)
DLZ (MBE)
EDG (MAJ)
EL Robinson (MAJ)
Fishbeck (MAJ)
GPD Group (MAJ)
Korda (MAJ)
Kramer Engineering (MAJ)
Latus Studios (MAJ)
M+A Architects (MAJ)
OA Spencer (MBE)
OHM (MAJ)
Prime AE (MAJ)
Resource International (MBE)
Stone Environmental (MBE)
Strand (MAJ)
Construction Management and Inspection:
Asner (MAJ)
Ascension Construction Services (MBE)
CTL Engineering (MBE)
Dynotec (MBE)
MS Consultants (MAJ)
Roberts (MAJ)
Smoot Construction (MBE)
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That the transfer of $450,000.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 and 7712 per the account codes in the attachment to this ordinance.
SECTION 8. That the 2022 Capital Improvements Budget Ordinance 1896-2022 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702 / P511000-100000; Renovation - Misc. (Voted Carryover); $948,018 / ($225,000) / $723,018
Fund 7702 / P512000-100000; New Development - Misc. (Voted Carryover); $4,437,167 / ($108,000) / $4,329,167
Fund 7702 / P513000-100000; Acquisition - Misc. (Voted Carryover); $2,194,037 / ($31,500) / $2,162,537
Fund 7702 / P514003-100000; Program Projects (Small) - Sports Misc.; $369,897 / ($11,340) / $358,557
Fund 7702 / P514004-100000; Program Projects (Small) - Rental Services Misc. (Voted Carryover); $281,580 / ($4,410) / $277,170
Fund 7712 / P514002-100000; Program Projects (Small) - Golf Misc. (Voted Carryover); $438,428 / ($15,750) / $422,678
Fund 7702 / P515000-100000; Program Projects (Large) - Misc. (Voted Carryover); $1,089,000 / ($22,500) / $1,066,500
Fund 7702 / P516000-100000; Emergency Replacement - Misc. (Voted Carryover); $316,387 / ($18,000) / $298,387
Fund 7702 / P517000-100000; Opportunity Projects - Misc. (Voted Carryover); $729,206 / ($13,500) / $715,706
Fund 7702 / P511020-100000; Renovation - General Design & Construction Management Services (Voted Carryover); $0 / $225,000 / $225,000
Fund 7702 / P512020-100000; New Development - General Design & Construction Management Services (Voted Carryover); $0 / $108,000 / $108,000
Fund 7702 / P513020-100000; Acquisition - General Design & Construction Management Services (Voted Carryover); $0 / $31,500 / $31,500
Fund 7702 / P514020-100000; Program Projects (Small) - General Design & Construction Management Services (Voted Carryover); $0 / $15,750 / $15,750
Fund 7712 / P514020-100000; Program Projects (Small) - General Design & Construction Management Services (Voted Carryover); $0 / $15,750 / $15,750
Fund 7702 / P515020-100000; Program Projects (Large) - General Design & Construction Management Services (Voted Carryover); $0 / $22,500 / $22,500
Fund 7702 / P516020-100000; Emergency Replacement - General Design & Construction Management Services (Voted Carryover); $0 / $18,000 / $18,000
Fund 7702 / P517020-100000; Opportunity Projects - General Design & Construction Management Services (Voted Carryover); $0 / $13,500 / $13,500
SECTION 9. That the expenditure of $450,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 7702 and 7712 in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 10. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.