Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology (DoT), on behalf of the Mayor's Office of Diversity and Inclusion (ODI), to modify and renew a contract with B2GNow/Ask Reply, Inc. for the purchase of annual B2GNow software subscriptions, the provisioning and hosting of a citywide supplier diversity management system, as well as overall product maintenance, support, and professional services for the coverage term period of January 31, 2023 through January 31, 2024, in the total amount of $120,500.00. The Department of Technology (DoT), on behalf of the Mayor's Office of Diversity and Inclusion (ODI), originally procured these services with B2GNow/Ask Reply, Inc. through Chapter 329 of the Columbus City Code, pursuant to RFQ013748. The original contract was authorized by Ordinance No. 1779-2020, which passed on July 27, 2020, and was executed through purchase order PO258908. The contract includes language that allows for renewing annually for an additional five (5) one (1) year terms, up to January 31, 2026, subject to mutual agreement and approval of proper City authorities. The total contract amount is $120,500.00, which includes contingency funds in the amount of $3,550.00 (for any unforeseen circumstances). The contingency funds are a modification of the original contract. This contract authorizes the third renewal under the contract since the original implementation.
FISCAL IMPACT:
In 2020, the Department of Technology, on behalf of the Mayor's Office of Diversity and Inclusion (ODI), legislated $247,400.00 (Ord. 1779-2020) with B2GNow/AskReply, Inc. for the provisioning and hosting of a citywide supplier diversity management system. This year's (2022) total cost associated with this contract is $120,500.00 (which includes $3,550.00 contingency funds) with B2GNow/AskReply, Inc. to modify and renew a contract for the purchase of annual B2GNow software subscriptions, the provisioning and hosting of a citywide supplier diversity management system, as well as overall product maintenance, support, and professional services. The funds to cover this expense are budgeted and available within the Department of Technology, Information Services Operating Fund.
CONTRACT COMPLIANCE:
Vendor Name: B2GNow/AskReply, Inc.; FID#/C.C.#: 33-0897731; Expiration Date: 1/25/2023
(DAX Acct.#: 025106)
Title
To authorize the Director of the Department of Technology (DoT), on behalf of the Mayor's Office of Diversity and Inclusion (ODI), to modify and renew a contract for the purchase of annual B2GNow software subscriptions, the provisioning and hosting of a citywide supplier diversity management system, as well as overall product maintenance, support, and professional services; to authorize the expenditure of $120,500.00 from the Department of Technology, Information Services Operating Fund. ($120,500.00) (AMENDED BY ORDINANCE 2972-2022 PASSED 11/07/2022) BA
Body)
WHEREAS, this ordinance authorizes the Director of the Department of Technology (DoT), on behalf of the Mayor's Office of Diversity and Inclusion (ODI), to modify and renew a contract with B2GNow/Ask Reply, Inc. for the purchase of annual B2GNow software subscriptions, the provisioning and hosting of a citywide supplier diversity management system, as well as overall product maintenance, support, and professional services for the coverage term period of January 31, 2023 through January 31, 2024, in the total amount of $120,500.00 (which includes contingency funds in the amount of $3,550.00 - for any unforeseen circumstances); and
WHEREAS, the Department of Technology (DoT), on behalf of the Mayor's Office of Diversity and Inclusion (ODI), originally procured these services with B2GNow/Ask Reply, Inc. through Chapter 329 of the Columbus City Code, pursuant to RFQ013748. The original contract was authorized by Ordinance No. 1779-2020, which passed on July 27, 2020, and was executed through purchase order PO258908; and
WHEREAS, the original contract authorized by Ordinance No. 1779-2020 includes language that allows for renewing annually for an additional five (5) one (1) year terms, up to January 31, 2026, subject to mutual agreement and approval of proper City authorities. The total contract amount is $120,500.00, which includes contingency funds in the amount of $3,550.00. The contingency funds are a modification of the original contract. This contract authorizes the third renewal under the contract since the original implementation; and
WHEREAS, it has become necessary in the usual daily operation of the Office of Diversity and Inclusion to authorize the Director of the Department of Technology (DoT), on behalf of the Director of the Mayor's Office of Diversity and Inclusion (ODI), to modify and renew a contract for the purchase of annual B2GNow software subscriptions, the provisioning and hosting of a citywide supplier diversity management system, as well as overall product maintenance, support, and professional services; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology (DoT), on behalf of the Mayor's Office of Diversity and Inclusion (ODI), is hereby authorized to modify and renew a contract with B2GNow/Ask Reply, Inc. for the purchase of annual B2GNow software subscriptions, the provisioning and hosting of a citywide supplier diversity management system, as well as overall product maintenance, support, and professional services for the coverage term period of January 31, 2023 through January 31, 2024, in the total amount of $120,500.00 (which includes contingency funds in the amount of $3,550.00 for any unforeseen circumstances). This agreement includes annual options to renew, subject to mutual agreement and approval of proper City authorities.
SECTION 2. That the expenditure of $120,500.00 or so much thereof as may be necessary is hereby authorized to be expended from (Please see 2741-2020 EXP):
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.