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File #: 2741-2022    Version: 1
Type: Ordinance Status: Passed
File created: 9/30/2022 In control: Technology Committee
On agenda: 11/7/2022 Final action: 11/10/2022
Title: To authorize the Director of the Department of Technology (DoT), on behalf of the Mayor's Office of Diversity and Inclusion (ODI), to modify and renew a contract for the purchase of annual B2GNow software subscriptions, the provisioning and hosting of a citywide supplier diversity management system, as well as overall product maintenance, support, and professional services; to authorize the expenditure of $120,500.00 from the Department of Technology, Information Services Operating Fund. ($120,500.00) (AMENDED BY ORDINANCE 2972-2022 PASSED 11/07/2022) BA
Attachments: 1. B2Gnow - City of Columbus Compliance Tracking and Monitoring Software RFP - Cost Proposal v07.02.2020, 2. ODI_Software System Strategy 2020.pptx (2), 3. 2741-2022 EXP
Explanation

BACKGROUND:
This ordinance authorizes the Director of the Department of Technology (DoT), on behalf of the Mayor's Office of Diversity and Inclusion (ODI), to modify and renew a contract with B2GNow/Ask Reply, Inc. for the purchase of annual B2GNow software subscriptions, the provisioning and hosting of a citywide supplier diversity management system, as well as overall product maintenance, support, and professional services for the coverage term period of January 31, 2023 through January 31, 2024, in the total amount of $120,500.00. The Department of Technology (DoT), on behalf of the Mayor's Office of Diversity and Inclusion (ODI), originally procured these services with B2GNow/Ask Reply, Inc. through Chapter 329 of the Columbus City Code, pursuant to RFQ013748. The original contract was authorized by Ordinance No. 1779-2020, which passed on July 27, 2020, and was executed through purchase order PO258908. The contract includes language that allows for renewing annually for an additional five (5) one (1) year terms, up to January 31, 2026, subject to mutual agreement and approval of proper City authorities. The total contract amount is $120,500.00, which includes contingency funds in the amount of $3,550.00 (for any unforeseen circumstances). The contingency funds are a modification of the original contract. This contract authorizes the third renewal under the contract since the original implementation.

FISCAL IMPACT:
In 2020, the Department of Technology, on behalf of the Mayor's Office of Diversity and Inclusion (ODI), legislated $247,400.00 (Ord. 1779-2020) with B2GNow/AskReply, Inc. for the provisioning and hosting of a citywide supplier diversity management system. This year's (2022) total cost associated with this contract is $120,500.00 (which includes $3,550.00 contingency funds) with B2GNow/AskReply, Inc. to modify and renew a contract for the purchase of annual B2GNow software subscriptions, the provisioning and hosting of ...

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