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File #: 2746-2022    Version: 1
Type: Ordinance Status: Passed
File created: 9/30/2022 In control: Public Utilities Committee
On agenda: 11/7/2022 Final action: 11/10/2022
Title: To authorize the Director of Public Utilities to enter into a planned modification of the professional services agreement with EMA, Inc. for the Advanced Metering System Project; for the Division of Water; and to authorize an expenditure of up to $750,000.00 from the Water General Obligations Bond Fund. ($750,000.00)
Attachments: 1. ORD 2746-2022 Information, 2. ORD 2746-2022 Utilization, 3. ORD 2746-2022 Funding

1.0 BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the professional services agreement with EMA, Inc. for the Advanced Metering System (AMS) Study and Implementation Project, Division of Water Contract No. 2073.

Under Original Contract No. EL017444, the Department of Public Utilities contracted with EMA, Inc. to assist in Phase 1 of the contract which was to develop and recommend a strategy, roadmap, and implementation plan of an Advanced Metering System (AMS) for water and electric meters. Under this phase, EMA, Inc. evaluated state-of-the-art AMS technologies; evaluated and compared cost impacts; developed a detailed implementation schedule; and assisted the City in budgetary planning efforts.

Modification No. 1 occurred in May 2017 to procure Phase 2 Services, which included preparation of a Request for Proposal (RFP) for an AMS system that clearly defined the City’s objectives and requirements.

Modification No. 2 occurred in June 2019 to provide Phase 3 and Phase 4 Services, which included coordination of the AMS System vendor selection process, assisting the City in negotiating the technical requirements of the project so a final scope and cost could be determined for the project solution, and program management assistance.

Modification No. 3 occurred in October 2021 to provide continued Phase 3 and Phase 4 Services. This included coordination of AMS business process development, program management assistance during the implementation of the project, and coordinating the system installation, system interface development and testing plans.

Modification No. 4 (current) is a planned modification to continue providing Phase 4 Services. These services include continued program management assistance during implementation from Proof of Concept through mass meter installations, introduction to the customer portal, vendor management, area management, continued public outreach communications, instal...

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