Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with G & G Concrete Construction, LLC for the Resurfacing - 2022 Rehabilitation project and to provide payment for construction, construction administration and inspection services.
This project consists of potentially repairing 15 concrete and 10 brick City streets. The work consists of repairing and replacing concrete slabs, sawing and sealing concrete joints, repairing and replacing brick bases and surface courses, and repairing designated brick crosswalks, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the bid submittal documents.
The estimated Notice to Proceed date is November 10, 2022. The project was let by the Office of Support Services through Vendor Services and Bid Express. Two bids were received on August 16, 2022, (both majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
|
G & G Concrete Construction, LLC |
$1,509,309.27 |
Columbus, OH |
MAJ |
|
Decker Construction Co. |
$1,985,723.55 |
Columbus, OH |
MAJ |
Award is to be made to G & G Concrete Construction, LLC as the lowest responsive and responsible and best bidder for their bid of $1,509,309.27. The bid documents contained a special provision allowing the contracted amount to be adjusted up or down to the amount budgeted for this project. The contract amount will be $1,577,309.27. The amount of construction administration and inspection services will be $141,957.83. The total legislated amount is $1,719,267.10.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against G & G Concrete Construction, LLC.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for G & G Concrete Construction, LLC is CC023297 and expires January 3, 2024.
3. PRE-QUALIFICATION STATUS
G & G Concrete Construction, LLC and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Funds in the amount of $1,719,267.10 are available and appropriated within Fund 7704, the Streets and Highways Bond Fund within the Department of Public Service. An amendment to the 2022 Capital Improvements Budget is required to establish sufficient budget authority for the project.
5. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid with an anticipated City of Columbus MBE/WBE Program goal of 12% as assigned by the City’s Office of Diversity and Inclusion (ODI). After ODI’s review of the Utilization Plan and other related information the contractor submitted with their bid response, ODI has approved an MBE/WBE Program goal of 7.1% for this contract. Failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance as described in the “City’s Minority and Women-Owned Business Enterprise & Small Local Business Enterprise Program Manual” and in the “City of Columbus MBE/WBE Program Special Provision” that were part of the bid documents for this contract.
6. EMERGENCY DESIGNATION
Emergency action is requested due to the short length of the construction season and in order to complete needed improvements at the earliest possible time to ensure the safety of the traveling public.
Title
To amend the 2022 Capital Improvement Budget; to authorize the Director of Public Service to enter into contract with G&G Concrete Construction, LLC for the Resurfacing - 2022 Rehabilitation project; to authorize the expenditure of up to $1,719,267.10 from the Streets and Highways Bond Fund for the project; and to declare an emergency. ($1,719,267.10)
Body
WHEREAS, the Department of Public Service is engaged in the Resurfacing - 2022 Rehabilitation project; and
WHEREAS, this project consists of potentially repairing 15 concrete and 10 brick City streets. The work consists of repairing and replacing concrete slabs, sawing and sealing concrete joints, repairing and replacing brick bases and surface courses, and repairing designated brick crosswalks; and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, G & G Concrete Construction, LLC will be awarded the contract for the Resurfacing - 2022 Rehabilitation project; and
WHEREAS, the Department of Public Service requires funding to be available for the Resurfacing - 2022 Rehabilitation project for construction expense along with construction administration and inspection services; and
WHEREAS, it is necessary to amend the 2022 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, this contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding; and
WHEREAS, this contract was bid with an anticipated City of Columbus MBE/WBE Program goal of 12% as assigned by the City’s Office of Diversity and Inclusion (ODI); and
WHEREAS, after ODI’s review of the Utilization Plan and other related information the contractor submitted with their bid response, ODI has approved an MBE/WBE Program goal of 7.1% for this contract; and
WHEREAS, failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into contract with G & G Concrete Construction, LLC due to the short length of the construction season and to ensure the safety of the traveling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2022 Capital Improvements Budget authorized by ordinance 1896-2022 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /C.I.B. as Amended
7704 / P530282-100000 / 59-03 Resurfacing (Voted Carryover) / $1,102,217.00 / ($1,064,217.00) / $38,000.00
7704 / P530282-100051 / Resurfacing - Resurfacing Projects (Voted Carryover) / $2,600,336.00 / ($655,050.00) / $1,945,286.00
7704 / 530282-952022 / Resurfacing - 2022 Rehabilitation (Voted Carryover) / $0.00 / $1,719,267.00 / $1,719,267.00
SECTION 2. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with G & G Concrete Construction, LLC at 2849 Switzer Avenue, Columbus, Ohio 43219, for the Resurfacing - 2022 Rehabilitation project in the amount of up to $1,577,309.27 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $141,957.83.
SECTION 3. That the expenditure of $1,719,267.10, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5911 (Infrastructure Management), Project P530282-952022 (Resurfacing - 2022 Rehabilitation), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.