Explanation
This legislation authorizes the Director of the Finance and Management, on behalf of Department of Technology (DoT) to enter into a contract with CDW Government, LLC (CDW-G) for the purchase and implementation of the Dell VXRail HCI Node with VMWare Licensing to be used by Public Safety and to be paid for utilizing both grant funds (Grant G332100) from Public Safety ($48,167.76) and operating funds from the Department of Technology ($83,412.24), at a total cost of $131,580.00.
The Department of Technology (DoT), through utilization of a formal bid process opened RFQ022854 for the purchase of the Dell VXRail Node with VMWare Licensing to be used by Public Safety and to be paid for utilizing both grant funds from Public Safety ($48,167.76), and operating funds from the Department of Technology ($83,412.24). The Department of Technology received two (2) responses: CDW Government, LLC (CDW-G) ($131,580.00) and Brown Enterprise Solutions, LLC ($277,569.84). CDW-G was the lowest response therefore, DoT recommends the contract be awarded to CDW Government, LLC.
Additionally, this ordinance authorizes the transfer of funds totaling $47,219.44 within the Public Safety Grant G332100 to accommodate this purchase and the purchase referenced in Ordinance 2744-2022.
This ordinance authorizes the total expenditure of $131,580.00 for the above-described purpose.
FISCAL IMPACT:
Funds for this contract are budgeted and available in the Department of Technology, Information Services Division, Information Services Operating fund and the Public Safety Grant G332100.
EMERGENCY:
Emergency designation is requested as their is an immediate need for this purchase and implementation of the Dell VXRail HCI Node with VMWare Licensing, to avoid interruption in City operations and to also expedite utilizing said grant funds (Grant G332100) from Public Safety.
CONTRACT COMPLIANCE:
Vendor Name: CDW Government, LLC (CDW-G); Expiration Date: 3/10/2024
(City DAX Acct. # 034427)
Title
To authorize the Director of the Finance and Management, on behalf of Department of Technology to enter into contract with CDW Government, LLC for the purchase and implementation of the Dell VXRail HCI Node with VMWare Licensing to be used by Public Safety and to be paid for utilizing both grant funds (Grant G332100) from Public Safety ($48,167.76), and operating funds from the Department of Technology ($83,412.24); to authorize the transfer of $47,219.44 within Public Safety Grant (G332100) funds; and to authorize the total expenditure of $131,580.00 from the Department of Technology, Information Services Division, Information Services Operating Fund and the Public Safety Grant (G332100); and to declare an emergency. ($131,580.00)
Body
WHEREAS, the Department of Technology is in need of purchasing and implementing the Dell VXRail HCI Node with VMWare Licensing; and
WHEREAS, the Department of Technology, through utilization of a formal bid process opened RFQ022854 for the purchase of Dell VXRail HCI Node with VMWare Licensing to be used by Public Safety and to be paid for utilizing both grant funds (Grant G332100) from Public Safety ($48,167.76), and operating funds from the Department of Technology ($83,412.24). The Department of Technology received two (2) responses: CDW Government, LLC (CDW-G) in the amount of $131,580.00 and Brown Enterprise Solutions, LLC in the amount of $277,569.84; and
WHEREAS, the vendor CDW Government, LLC (CDW-G) was the lowest response; therefore DoT recommends the contract be awarded to CDW-G; and
WHEREAS, this ordinance authorizes the transfer of funds within Public Safety Grant G332100 to accommodate this purchase and the purchase referenced in Ordinance 2744-2022; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of the Finance and Management, on behalf of Department of Technology to enter into a contract with CDW Government, LLC (CDW-G) for the purchase and implementation of the Dell VXRail HCI Node with VMWare Licensing to avoid interruption in City operations and to also expedite utilizing said grant funds, for the preservation of the public health, peace, property, safety and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Finance and Management, on behalf of Department of Technology is hereby authorized to enter into a contract with CDW Government, LLC (CDW-G) for the purchase and implementation of the Dell VXRail HCI Node with VMWare Licensing to be used by Public Safety and to be paid for utilizing both grant funds (Grant G332100) from Public Safety ($48,167.76), and operating funds from the Department of Technology ($83,412.24), at a total cost of $131,580.00.
SECTION 2: That the transfer of funds within Public Safety Grant (G332100), as shown in the attachment to this ordinance (Please see attachment: 2744-2022 EXP) is hereby authorized.
SECTION 3: That the total expenditure of $131,580.00 or so much thereof as may be necessary is hereby authorized to be expended as follows in the attachment to this ordinance. (Please see attachment: 2744-2022 EXP)
SECTION 4: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 5: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6: That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.