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File #: 2763-2022    Version: 1
Type: Ordinance Status: Passed
File created: 10/3/2022 In control: Technology Committee
On agenda: 11/7/2022 Final action: 11/10/2022
Title: To authorize the Director of the Department of Technology to renew a contract with The Jasper Group International, Inc. for extended warranty, maintenance, support and monitoring services for Hewlett Packard servers and EMC data storage equipment and data center systems; to authorize the expenditure of $49,476.00 from the Department of Technology, Information Services Operating Fund; and to declare an emergency. ($49,476.00).
Attachments: 1. 2763-2022 ITB Consolidated Hardware Maintenance Bid Specs 2021, 2. 2763-2022 EXP, 3. Ord. No. 2942-2021 (passed), 4. 2763-2022 Consolidated_Parts_List_2022, 5. 2763-2022 City of Columbus Quote 400169
Explanation
This ordinance authorizes the Director of the Department of Technology (DoT) to renew a contract with The Jasper Group International, Inc. for extended warranty, maintenance, support and monitoring services for Hewlett Packard servers and EMC data storage equipment. The Department of Technology (DoT) procured the original contract utilizing RFQ020175, which included options to renew for four (4) additional one (1) year terms. The original contract was authorized by Ord. No. 2942-2021, passed on November 15, 2021. This ordinance represents the first renewal of four (4) allowable extended one (1) year coverage term periods. The coverage term period of this contract shall be one year, beginning on December 1, 2022 and ending on November 30, 2023 at a total cost of $49,476.00. Subject to mutual agreement, the above-described contract can be extended for three (3) more additional one (1) year coverage term periods. This ordinance authorizes the expenditure of $49,476.00 for the above-described services. Including this renewal, the aggregate contract total amount is $119,096.00.

FISCAL IMPACT
In 2021, the Department of Technology legislated $69,620.00 with The Jasper Group International, Inc. (via Ord. 2942-2021) for extended warranty, maintenance, support and monitoring services for Hewlett Packard servers and EMC data storage equipment. The funds for this year's (2022) expenditure in the amount of $49,476.00 are budgeted and available within the Department of Technology, Information Services Division Operating Fund. Including this renewal, the aggregate contract total amount is $119,096.00.

EMERGENCY:
Emergency designation is requested to avoid lapsed services and coverages.

CONTRACT COMPLIANCE
Vendor Name: The Jasper Group International, Inc. ; Expiration Date: 3/11/2023
CC#/F.I.D. #: 27-0283280
(City DAX Acct. D365 Vendor Acct. #: 011453)

Title
To authorize the Director of the Department of Technology to renew a contract with...

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