Explanation
Background: This ordinance authorizes the Finance and Management Director to establish purchase orders for generator preventative maintenance and repair services on behalf of the Fleet Management Division. These purchase orders will be issued from Universal Term Contracts previously established by the City of Columbus, Purchasing Office.
Engine Energy and Automation LLC, CC# CC029041, Vendor# 029041 PA004125 - Generator PM & Repair - UTC expires 10/31/23.
Emergency action is requested so that maintenance and repair services can continue without delay to ensure an efficient delivery of valuable public service product.
Fiscal Impact: This ordinance authorizes an expenditure of $50,000.00 from the Fleet Management Operating Fund from previously established Universal Term Contracts for generator preventative maintenance services. In 2021, the Fleet Management Division expended $100,000.00 for generator preventative maintenance services. In 2022 the Fleet Management Division expended $100,000.00.
Title
To authorize the Finance and Management Director to establish various purchase orders for generator preventative maintenance and repair on behalf of the Fleet Management Division, per the terms and conditions of previously established Universal Term Contracts; to authorize the expenditure of $50,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($50,000.00)
Body
WHEREAS, the Finance and Management Department, Fleet Management Division, has a need to purchase generator preventative maintenance services; and
WHEREAS, Engine Energy and Automation LLC successfully bid and was awarded Universal Term Contract PA004125 - Generator PM & Service, expires 10/31/23; and
WHEREAS, funding for this purchase is budgeted and available within the Fleet Management Operating Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management in that it is immediately necessary to authorize the Director to establish various purchase orders for generator preventative maintenance and repair on behalf of the Fleet Management Division with Engine Energy and Automation LLC. in order to maintain City generators and so maintenance and repair services can continue without delay to ensure an efficient delivery so the fleet can continue to operate with little interruption; all for the immediate preservation of the public health, peace, property, safety and welfare; and NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to issue purchase orders for the Fleet Management Division, per the terms and conditions of established Universal Term Contracts for generator preventative maintenance and repair, as follows:
Engine Energy and Automation LLC, CC# CC029041, Vendor# 029041 PA004125 - Generator PM & Repair - expires 10/31/23
SECTION 2. That the expenditure of $50,000.00 or so much thereof as may be necessary in regard to the action authorized in Section 1, is hereby authorized in Fund 5200 Fleet Management Operating Fund in object class 03 per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 2845-2022 Legislation Template.xls
SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.