Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with AAD Contracting, Inc. for the Bridge Cleaning and Sealing 2022 project and to provide payment for construction, construction administration and inspection services.
The work for this contract consists of the cleaning and sealing of several bridges within the corporation limits of the City of Columbus and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents. The annual bridge cleaning and sealing contract is a means for performing schedule based preventative maintenance activities on bridges that the Department of Public Service maintains. These activities include the cleaning of debris and deicing chemicals from various bridge components and also the sealing of reinforced concrete components to prevent intrusion of salt.
The estimated Notice to Proceed date is March 29, 2023. The project was let by the Office of Support Services through Vendor Services and Bid Express. One bid was received on October 11, 2022, and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
AAD Contracting, Inc. $257,370.52 Poland, OH Majority
The bid documents contained Special Provision 146 that states “It is the City’s intent to fully utilize the available funding provided to its Bridge Program within the approved budget. Therefore, the City reserves the right to increase or decrease the base bid amount, up to or down to a maximum of $320,000.00.”
Award is to be made to AAD Contracting, Inc. as the lowest responsive and responsible and best bidder for their bid of $257,370.52, with the contract amount set at $320,000.00. The amount of administration and inspection services will be $60,000.00. The total legislated amount is $380,000.00.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against AAD Contracting, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for AAD Contracting, Inc. is CC027698 and expires 11/10/2022.
3. FISCAL IMPACT
This is a budgeted expense within Fund 2265, the Street Construction Maintenance and Repair Fund. The funds are appropriated.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid with an anticipated City of Columbus MBE/WBE Program goal of 13% as assigned by the City’s Office of Diversity and Inclusion (ODI). After ODI’s review of the Utilization Plan and other related information the contractor submitted with their bid response, ODI has approved an MBE/WBE Program goal of 14.73% for this contract. Failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance as described in the “City’s Minority and Women-Owned Business Enterprise & Small Local Business Enterprise Program Manual” and in the “City of Columbus MBE/WBE Program Special Provision” that were part of the bid documents for this contract.
Title
To authorize the Director of Public Service to enter into contract with AAD Contracting, Inc. for the Bridge Cleaning and Sealing 2022 project; and to authorize the expenditure of up to $380,000.00 from the Street Construction Maintenance and Repair Fund for the project. ($380,000.00)
Body
WHEREAS, the Department of Public Service issued an Invitation for Bids for the Bridge Cleaning and Sealing 2022 project; and
WHEREAS, the work for this project consists of the cleaning and sealing of several bridges within the corporation limits of the City of Columbus; and
WHEREAS, AAD Contracting, Inc. will be awarded the contract as the lowest responsive and responsible and best bidder for the Bridge Cleaning and Sealing 2022 project; and
WHEREAS, funding was budgeted for this contract expenditure within Fund 2265, the Street Construction Maintenance and Repair Fund; and
WHEREAS, this contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding; and
WHEREAS, this contract was bid with an anticipated City of Columbus MBE/WBE Program goal of 13% as assigned by the City’s Office of Diversity and Inclusion (ODI); and
WHEREAS, after ODI’s review of the Utilization Plan and other related information the contractor submitted with their bid response, ODI has approved an MBE/WBE Program goal of 14.73% for this contract; and
WHEREAS, failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance; and
WHEREAS, it is necessary to expend funds to pay for services performed under the contract; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Service to authorize the Director of Public Service to enter into contract with AAD Contracting, Inc. for the Bridge Cleaning and Sealing 2022 project; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into a contract with AAD Contracting, Inc., 4 Windemere Place, Poland, Ohio 44514, for the Bridge Cleaning and Sealing 2022 project in the amount of up to $320,000.00 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved.
SECTION 2. That the expenditure of $380,000.00, or so much thereof as may be needed, is hereby authorized in Fund 2265 (the Street Construction Maintenance and Repair Fund), Dept-Div 5911 (Infrastructure Management), in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period by law.