Explanation
Background: This ordinance authorizes an expenditure of up to $5,650.00 from the General Fund for the purchase of food, beverage, and musician services in connection with a public dedication ceremony. The Department of Finance and Management has a need to pay for these goods and services related to the public dedication of the Priscilla R. Tyson Cultural Arts Center, located at 139 West Main Street. The honor was bestowed at a public event recognizing the former councilmember’s life-long commitment to advancing the arts and quality of life in the City of Columbus. The arts are a significant contributor to the strength and vitality of the Columbus economy, generating $412 million in economic impact annually. The dedication ceremony occurred on Friday, October 7, 2022 and was open to the general public. The Priscilla R. Tyson Cultural Arts Center remained open during the dedication ceremony as a means for the public to enjoy interacting with the arts and in celebration of a new chapter in the history of the Center. Approximately 200 individuals attended the event. No alcoholic beverages were served at this event.
The Priscilla R. Tyson Cultural Arts Center, located at 139 West Main Street in Downtown Columbus, has been home to the Cultural Arts Center for more than four decades. Originally built in 1814, the facility first served as a state penitentiary, then later housed weapons and horses during the American Civil War. It was demolished in 1861 and rebuilt as it exists today. Added to the National Register of Historic Places on July 18, 1974, it was transformed into the Cultural Arts Center with the help of a $1.4 million grant from the U.S. Department of Commerce, officially opening to the public on June 11, 1978. Today, the structure is part of the Scioto Mile tourist district and features a ceramics studio, painting and weaving labs, and two galleries. It offers community arts classes and programs for artists of all levels, including Conversations and Coffee, the city’s longest-running artist talks’ series. It is also available as a community rental space.
Edge Productions-Edward A. Hill Jr.(FID# 83-3912675) - artist fee/musician services: $750.00
Sameen's Boucakes, LLC (FID# 88-4062750) - food: $900.00
Events by Linzy (FID# 27-1728271) - Food & Beverage: $4,000.00
Total Cost: $5,650.00
Fiscal Impact: Funding for these items in the amount of $5,650.00 is budgeted and available within the General Fund.
Emergency Action: Emergency designation is requested so that vendor invoices for related costs of goods and services can be processed for payment within 30 days of delivery in accordance with departmental procedures.
Title
To authorize expenditures of up to $5,650.00 from the Department of Finance and Management General Fund budget to pay for food, beverage, and musician services related to the public dedication of the Priscilla R. Tyson Cultural Arts Center; to authorize the transfer of $5,000.00 within the General Fund; to authorize the expenditure of up to $5,650.00 from the General Fund; and to declare an emergency ($5,650.00).
Body
WHEREAS, the Department of Finance and Management has a need to pay for food and beverage items, as well as musician services, related to the public dedication of the Priscilla R. Tyson Cultural Arts Center that occurred on October 7, 2022; and
WHEREAS, sufficient funds are allocated in the Department of Finance and Management General Fund budget for the purchase of these goods and services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management in that it is immediately necessary to authorize the Department to expend funds for the payment of food and beverage items, as well as musician services, related to the public dedication of the Priscilla R. Tyson Cultural Arts Center so that such costs can be processed for payment within 30 days of delivery in accordance with departmental procedures; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Department of Finance and Management is hereby authorized to pay for food and beverage items, as well as musician services, related to the public dedication of the Priscilla R. Tyson Cultural Arts Center held on October 7, 2022.
SECTION 2. That the transfer of $5,000.00, or so much thereof as may be needed in regard to the action authorized in Section 1, is hereby authorized within the General Fund, per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 2851-2022 Legislation Template.xls
SECTION 3. That the expenditure of $5,650.00, or so much thereof as may be needed in regard to the action authorized in Section 1, is hereby authorized from the General Fund 1000 in Object Class 02 Materials & Supplies and Object Class 03 Contractual Services, per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 2851-2022 Legislation Template.xls
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the City Auditor is authorized to make any accounting changes necessary to ensure that these expenditures are properly accounted for and recorded accurately on the City’s financial records.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten (10) days after passage if the Mayor neither approves nor vetoes the same.