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File #: 2852-2022    Version: 1
Type: Ordinance Status: Passed
File created: 10/14/2022 In control: Public Service & Transportation Committee
On agenda: 11/7/2022 Final action: 11/10/2022
Title: To authorize the Director of Public Service to enter into a contract modification with Cultivate Geospatial Solutions, LLC in connection with the Asset Information Management System project; to authorize the expenditure of up to $196,820.00 from the Street Construction, Maintenance, and Repair Fund; and to declare an emergency. ($196,820.00)
Attachments: 1. ORD 2852-2022 Accounting Template.pdf
Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify a professional services contract with Cultivate Geospatial Solutions, LLC to add additional funds for development of a SaaS (software as a service) solution for the Asset Information Management System project.
Ordinance 1568-2021authorized the Director of Public Service to enter into a professional services contract with Cultivate Geospatial Solutions, LLC for the Asset Information Management System project. This ordinance authorizes the Director of Public Service to modify the scope of the contract and add additional funding in the amount of $196,820.00.

This is a planned modification that is necessary to cover the cost of work to develop a SaaS (software as a service) solution for the Asset Information Management System (AIMS). It was deemed to be more cost efficient to modify the existing contract than to bid this part of the work.

The original contract amount: $650,000.00 (PO281991, Ord. 1568-2021)
The total of Modification No. 1: $196,820.00 (This Ordinance 2852-2022)

The contract amount including all modifications: $846,820.00

Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Cultivate Geospatial Solutions, LLC

2. CONTRACT COMPLIANCE
The contract compliance number for Cultivate Geospatial Solutions, LLC is CC033768 and has expired on 10/12/2022. Cultivate Geospatial Solutions, LLC have been notified of the expiration and are in the process of renewing their contract compliance number before the contract can be executed.

3. FISCAL IMPACT
Funding in the amount of $196,820.00 is available within the Street Construction, Maintenance, and Repair Fund.

4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This expenditure is to modify a contract that was put in place prior to the implementation of this...

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