Explanation
This ordinance authorizes the Director of the Department of Technology, on behalf of various city departments, to enter into a contract with Cornerstone OnDemand, Inc., in the amount $231,508.43 for the city's learning management system annual maintenance fee, for a term of one year, beginning on December 16, 2022 and ending on December 15, 2023.
The original contract for these services was first authorized by Ordinance 2490-2015 passed by City Council on December 7, 2015. It was most recently authorized with the passage Ordinance No. 2545-2021, passed by City Council on October 18, 2021.
The city’s learning management system is used by various city departments to manage their mandatory and optional training needs. Because this system is proprietary to Cornerstone OnDemand, Inc., the sole source provider of the system’s maintenance services, this ordinance is being submitted in accordance with the provisions of sole source procurement of the City of Columbus Code, Section 329.
This ordinance also authorizes the expenditure of $231,508.43 for the above-described service.
FISCAL IMPACT
Funds for this contract are available and budgeted in various direct charge allocations in the information services operating fund. A small portion of the cost of this contract is being borne by DoT’s information services operating budget and will be billed back to user divisions where applicable.
CONTRACT COMPLIANCE NUMBER
Vendor Name: Cornerstone OnDemand, Inc. CC#: 13-4068197 Expiration Date: 10/14/2024
DAX Vendor Account #: 000683
Title
To authorize the Director of Technology, on behalf of various city departments, to enter into a contract with Cornerstone OnDemand, Inc. for annual maintenance and hosting fee services, in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $231,508.43 from the Department of Technology, Information Services Operating Fund. ($231,508.43)
Body
WHEREAS, this ordinance authorizes the Director of the Department of Technology, on behalf of various city departments to enter a contract with Cornerstone OnDemand, Inc. for annual maintenance and hosting fee services associated with the city’s learning management system, in the amount of $231,508.43 from December 16, 2022 through December 15, 2023; and
WHEREAS, the original contract was authorized with passage of Ordinance 2490-2015 on December 7, 2015 and was most recently reissued with passage of Ordinance 2545-2021 on October 18, 2021; and
WHEREAS, because the city's Learning Management Software System is a proprietary system from Cornerstone OnDemand, Inc., and as such, the city can only purchase annual hosting support and maintenance services from Cornerstone OnDemand, Inc., this ordinance is being submitted in accordance with the sole source procurement provisions of the City of Columbus Code, Section 329; and
WHEREAS, it has become necessary in the usual and daily operation of the Department of Technology in that it is necessary to authorize the Director of Technology to enter into contract with Cornerstone OnDemand, Inc. for annual maintenance and hosting fee services associated with the city’s learning management system; now,therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology, on behalf various city departments, is hereby authorized to enter into a contract with Cornerstone OnDemand, Inc. for annual maintenance and hosting fee services associated with the city’s learning management system in the amount of $231,508.43, from 12/16/2022 through 12/15/2023.
SECTION 2. That the expenditure of $231,508.43 or so much thereof as may be necessary, is hereby authorized to be expended as follows in the attachment to this ordinance. (see attachment 2865-2022EXP).
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: This ordinance is being submitted in accordance with the provisions of sole source procurement of the City Code Chapter 329.
SECTION 6: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.