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File #: 2946-2022    Version: 1
Type: Ordinance Status: Passed
File created: 10/25/2022 In control: Public Service & Transportation Committee
On agenda: 11/14/2022 Final action: 11/16/2022
Title: To authorize the Finance and Management Director to enter into two (2) Universal Term Contracts for the option to purchase Preformed Thermoplastics with Geveko Markings and Ennis-Flint Inc.; and to authorize the expenditure of $2.00.
Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase Preformed Thermoplastics with Geveko Markings and Ennis-Flint Inc. The Division of Traffic Management is the sole user for traffic control products. Hot applied preformed thermoplastics are used to designate signage on our roadways, such as traffic arrows, bike paths, and school crossings. The term of the proposed option two (2) contracts would be approximately three (3) years, expiring December 31, 2025, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on October 20, 2022. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO002025.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ022975. Two (2) bids were received.

The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:

Geveko Markings, CC# 028063 expires 10/19/2024, Items# 20-33, 36-59, 63-64, 66-72, 74-81, & 85-94, $1.00
Ennis-Flint Inc., CC#010135 expires 10/19/2024, Item# 34-35, 60-62, 65, 73, 82-84 & 90-94, $1.00

No bids were received for items# 1-19 and these items will be bid informally as needed.
Total Estimated Annual Expenditure: $75,000.00, Division of Traffic Management, the sole user

The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO002025. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expe...

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