Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase Preformed Thermoplastics with Geveko Markings and Ennis-Flint Inc. The Division of Traffic Management is the sole user for traffic control products. Hot applied preformed thermoplastics are used to designate signage on our roadways, such as traffic arrows, bike paths, and school crossings. The term of the proposed option two (2) contracts would be approximately three (3) years, expiring December 31, 2025, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on October 20, 2022. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO002025.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ022975. Two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Geveko Markings, CC# 028063 expires 10/19/2024, Items# 20-33, 36-59, 63-64, 66-72, 74-81, & 85-94, $1.00
Ennis-Flint Inc., CC#010135 expires 10/19/2024, Item# 34-35, 60-62, 65, 73, 82-84 & 90-94, $1.00
No bids were received for items# 1-19 and these items will be bid informally as needed.
Total Estimated Annual Expenditure: $75,000.00, Division of Traffic Management, the sole user
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO002025. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into two (2) Universal Term Contracts for the option to purchase Preformed Thermoplastics with Geveko Markings and Ennis-Flint Inc.; and to authorize the expenditure of $2.00.
Body
WHEREAS, the Preformed Thermoplastics UTC will provide for the purchase of heat applied preformed thermoplastics in various shapes and words that are applied to roadways for driver directions; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on October 20, 2022 and selected the overall lowest, responsive, responsible and best bidders; and
WHEREAS, it has become necessary in the daily operation of the Department of Public Service to authorize the Director of Finance and Management to enter into two (2) Universal Term Contracts for the option to purchase Preformed Thermoplastics; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following two (2) Universal Term Contracts for the option to purchase Preformed Thermoplastics in accordance with Request for Quotation RFQ022975 for a term of approximately three (3) years, expiring December 31, 2025, with the option to renew for one (1) additional year, as follows:
Geveko Markings, Items# 20-33, 36-59, 63-64, 66-72, 74-81, & 85-94, $1.00
Ennis-Flint Inc., Item# 34-35, 60-62, 65, 73, 82-84 & 90-94, $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO002025 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.