Explanation
Background: This legislation authorizes the Franklin County Municipal Court Clerk, Clerk of Court (Municipal Court Clerk) to enter into a one (1) year contract with Carahsoft Technology Corporation (Carahsoft) for the provision of maintenance and support services for the Customer Interaction Center (CIC) phone system (System) for the Municipal Court and Clerk’s Office (Municipal Court).
Genesys Telecommunications Laboratories, Inc. (Genesys) is the proprietary source of the CIC System for the Municipal Court. Genesys contracts with Carahsoft to provide support availability for the CIC System. Genesys requires a certified engineer to administer the support for the CIC System. Since, the Municipal Court Clerk has a Genesys Certified Engineer on staff, the Municipal Court is positioned to offset some of the costs for necessary CIC system module upgrades by performing them in-house. Therefore, the Municipal Court Clerk, respectfully requests to waive the competitive bid provisions of Chapter 329, Columbus City Codes.
Emergency: Emergency declaration is requested for the continuity of the services for the CIC phone system for the Municipal Court.
Fiscal Impact: Funds totaling $24,338.57 are available within the Municipal Court Clerk Computer Fund budget; funds totaling $30,201.77 are available within the Franklin County Municipal Court Computer Fund budget.
Contract Compliance Number: 52-2189693; Expiration date: 7/26/2024
DAX Vendor Number: 009115
Contracts:
2018; PO135645; $44,103.19
2019; PO193483; $47,347.56
2020; PO242285; $48,822.27
2021; PO290840; $48,824.24
2022; $54,540.34
Title
To authorize the Municipal Court Clerk to enter into a contract with Carahsoft Technology Corporation for maintenance and support services for the Municipal Court phone system; to waive the competitive bidding provisions of Columbus City Code; to authorize the expenditure of $24,338.57 from the Municipal Court Clerk Computer Fund; to authorize an expenditure of $30,201.77 from the Franklin County Municipal Court Computer Fund; and to declare an emergency. ($54,540.34)
Body
WHEREAS, it is necessary to authorize the Municipal Court Clerk to enter into the contract with Carahsoft for the provision of maintenance and support services for the Municipal Court Customer Interaction Center (CIC) phone system; and
WHEREAS, Genesys Telecommunications Laboratories, Inc. is the proprietary source for our CIC phone system and Genesys contracts with Carahsoft to provide support availability for the CIC System; as such, this contract is being established in accordance with the bid waiver provisions of the Columbus City Code, Chapter 329; and
WHEREAS, an emergency exists in the usual daily operation of the Municipal Court Clerk’s Office in that it is immediately necessary to authorize the Municipal Court Clerk to enter into contract with Carahsoft, for the provision of maintenance and support services for the Municipal Court CIC phone system for the continuity of the services, thereby preserving the public health, peace, property, safety, and welfare; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Municipal Court Clerk be and is hereby authorized to enter into a contract with Carahsoft for the provision of maintenance and support services for the Municipal Court CIC phone system.
SECTION 2. That this Council finds that it is in the City's best interest to waive the competitive bidding provisions of City Code in order to enter into this contract.
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SECTION 3. That the expenditure sum of $24,338.57 or so much as may be needed, be and hereby is authorized in Fund 2227 (Computer Fund), Department-Division 2601 (Municipal Court Clerk), in Object Class 03 (Contractual Services), per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure sum of $30,201.77 or so much as may be needed, be and hereby is authorized in Fund 2227 (Computer Fund), Department-Division 2501 (Municipal Court), in Object Class 03 (Contractual Services), per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.