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File #: 2805-2022    Version: 1
Type: Ordinance Status: Passed
File created: 10/6/2022 In control: Recreation & Parks Committee
On agenda: 11/14/2022 Final action: 11/16/2022
Title: To authorize the Director of Finance and Management to enter into contract with Ourisman Ford of Manassas, on behalf of the Recreation and Parks Department, for the purchase of equipment; to authorize the expenditure of $118,313.73 from the Recreation and Parks Voted Bond Fund; to waive the competitive bidding provisions of Columbus City Code Chapter 329; and to declare an emergency. ($118,313.73)
Attachments: 1. Legislation - Chipper Truck Purchase - FINAL - ATTACHMENT, 2. Bid Waiver Form - Chipper Truck Purchase
Explanation

Background: This ordinance authorizes the Director of Finance and Management to enter into contract with Ourisman Ford of Manassas, on behalf of the Recreation and Parks Department, for the purchase of one chipper truck for the Forestry Section. The amount being authorized by this ordinance is $118,313.73.

Last summer, in 2021, the Purchasing Office solicited bids for the purchase of one chipper truck and the award was made, in the amount of $116,121.50, following formal bid procedures in accordance with City Code 329. Unfortunately, the Forestry Section is still waiting on delivery of this vehicle due to delays in availability of parts from manufacturers and it is unknown when this vehicle will be delivered. Recently in 2022, the Purchasing Office solicited bids for the purchase of six new chipper trucks following the Best Value Procurement method for formal bids in accordance with City Code 329. The award for these six trucks is still pending and range in unit price from $156,468.00 to $167,430.00. The expected delivery timeframe for these six trucks is not until the last quarter of 2023.

As a result of these delays in the formal procurement of new chipper trucks, it is necessary to waive competitive bidding provisions of City Code 329 in order to enter into contract with Ourisman Ford of Manassas for the immediate purchase of one chipper truck. The Forestry section has an immediate need to purchase a chipper truck because the increasing number of large work vehicles that are out-of-commission from breakdowns and unscheduled maintenance is preventing staff from performing necessary work. The City Purchasing Office and the Division of Fleet Management have acknowledged delays in delivery of new equipment and parts necessary to complete repairs on existing equipment. The City Forester has located multiple trucks from national distributors that would meet the City’s needs that are immediately available for purchase and delivery. Pricing was rece...

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