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File #: 2825-2022    Version: 1
Type: Ordinance Status: Passed
File created: 10/10/2022 In control: Public Utilities Committee
On agenda: 11/14/2022 Final action: 11/16/2022
Title: To authorize the Director of the Department of Finance and Management to increase funding for a contract with Jerry Pate Turf & Irrigation, Inc. dba Century Equipment, Inc. to purchase a Toro 4100-D Mower for the Division of Water; to authorize the expenditure of $23,898.23 from the Water Operating Fund; and to declare an emergency. ($23,898.23)
Attachments: 1. ORD 2825-2022 Financial Coding, 2. ORD 2825-2022 Fleet Approval, 3. ORD 2825-2022 Price Quote
Explanation

BACKGROUND: This ordinance is to provide additional funding to a contract to purchase a Toro 4100-D Mower for the Division of Water with Century Equipment, Inc. The mower will be used by the Watershed Management Section staff to maintain the grounds at the Hoover, Griggs, and O’Shaughnessy Reservoir Park areas. This unit is replacing BT-20809. This purchase has been approved by the Division of Fleet Management.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 (RFQ018738). Sixty-eight (68) bidders were solicited and one (1) bid was received and was opened on June 3, 2021.

Ordinance# 1522-2021 legislated the purchase price of $62,502.75 for PO285655. The company had a significant price increase due to rising materials cost and could no longer provide the mower for the bid price.

The Division of Water does not anticipate receiving any better pricing by re-bidding. The Division has decided to move forward with the purchase to acquire the mower quickly and without delay.

This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of State database for Findings for Recovery.

EMERGENCY DESIGNATION: Emergency designation is requested to avoid another price increase due to rising material costs.

SUPPLIER: Jerry Pate Turf & Irrigation, Inc. dba Century Equipment, Inc., 59-3472632, (MAJ), expires 1/14/24, Majority Vendor.

FISCAL IMPACT: $23,898.23 is required for this purchase.

$0.00 was expended for a similar purchase in 2021.
$0.00 was expended for a similar purchase in 2020.

Title

To authorize the Director of the Department of Finance and Management to increase funding for a contract with Jerry Pate Turf & Irrigation, Inc. dba Century Equipment, Inc. to purchase a Toro 4100-D Mower for the Division of Water; to authorize the expenditure of $23,898.23 from the Water O...

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