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File #: 2947-2022    Version: 1
Type: Ordinance Status: Passed
File created: 10/25/2022 In control: Technology Committee
On agenda: 11/14/2022 Final action: 11/16/2022
Title: To authorize the appropriation of $60,300.00 from the unappropriated balance of the Columbus City Schools, Telephone Services subfund, to the Department of Technology, Information Services Division, Information Services Operating fund, Telephone Services subfund; to authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology, to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract/ Purchase Agreement for professional services to manage and upgrade Columbus City Schools’ Cisco voice-over-internet-protocol (VOIP) environment; to authorize the expenditure of $60,300.00 from the Department of Technology, Information Services Operating fund, Columbus City Schools Telephone Services subfund; and to declare an emergency. ($60,300.00)
Attachments: 1. 2947-2022EXP, 2. City of Columbus - CCS Upgrade - 10.14.22, 3. PA005605
Explanation
This ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology (DoT), to associate all General Budget Reservations resulting from this ordinance with the appropriate Purchase Agreement (PA) for professional services needed to manage and upgrade the Columbus City Schools’ Cisco voice-over-internet-protocol (VOIP) environment.
Per ordinance 2557-2017 (and exhibits) passed by City Council on October 30, 2017, this on-going project is a collaborative partnership between the City of Columbus and Columbus City Schools (CCS). Over the past several years, as the city has expanded and upgraded its VOIP solution, services and equipment have been made available to CCS. CCS, in turn, reimburses the city for incurred costs, including maintenance and license renewals, phone and data charges, staff augmentation, etc. When received, these funds are deposited into a special subfund, created expressly to account for the project’s revenues and expenditures. The moneys for the above-described services are available in this special subfund for this purpose.
This phase of the city’s project with CCS involves upgrading CCS’ VOIP environment from version 11.5 to version 14.x, thus ensuring that CCS will retain current voicemail and email functionality. These professional services will be procured from pre-established universal term contract/purchase agreement PA005605- CDWG, expiring 1-30-2025.
This ordinance also authorizes the appropriation of $60,300.00 in the Information Services Operating Fund, Columbus City Schools (CCS) Telephone Services subfund. These are a portion of funds that CCS has most recently submitted to the City of Columbus, Department of Technology (DoT) to pay for supplies, services and capital equipment associated with the Voice-over-Internet-Protocol (VOIP) telephone project.
Finally, this ordinance also authorizes the expenditure of $60,300.00 from the Information Services Fund, Columbus C...

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