Explanation
1. BACKGROUND
The purpose of this ordinance is to authorize the Director of Finance and Management to modify contracts with Altec Inc. for the purchase of two 37 foot and four 50 foot bucket trucks for the Department of Public Service, Division of Traffic Management.
The Department of Public Service, Division of Traffic Management, is responsible for maintaining and installing various traffic control devices. Ordinances 1297-2021 and 0933-2021 authorized the purchase of two 37 foot and four 50 foot bucket trucks for the purpose of accessing the traffic control devices. The City has a multiple year Universal Term Contract established for bucket trucks with Altec Inc.
After ordinances 1297-2021 and 0933-2021 authorized the purchase of two 37 foot and four 50 foot bucket trucks, Altec Inc. notified the Director of Finance and Management that due to supply chain and labor issues beyond their control, surcharge of up to $90,000.00 for the trucks, is necessary to build the trucks.
This ordinance authorizes the Director of Finance and Management to modify the existing contracts to add the surcharges of up to $90,000.00 for the trucks. The Department feels these changes are acceptable and the vehicles offered by Altec Inc. will meet the needs of the Department.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Altec Inc. is CC025767 and expires 6/21/2024.
3. FISCAL IMPACT
Funds are budgeted and available for this expenditure from the Municipal Motor Vehicle Tax Fund (Fund 2266).
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
These expenditures are being made from Universal Term Contracts established for use by the City’s Purchasing Office and as such do not require MWBE goals to be established.
5. EMERGENCY DESIGNATION
The department requests emergency designation so this equipment can be put into service as quickly as possible to prevent interruption to, or disruption of, the Division of Traffic Management operations.
Title
To authorize the Finance and Management Director, on behalf of the Department of Public Service, to modify contracts with Altec Inc. to allow for raw material and labor surcharges of up to $90,000.00; to authorize the expenditure of up to $90,000.00 from the Municipal Motor Vehicle Tax Fund; and to declare an emergency. ($90,000.00)
Body
WHEREAS, the Department of Public Service, Division of Traffic Management, has a need for two 37 foot and four 50 foot bucket trucks; and
WHEREAS, ordinances 1297-2021 and 0933-2021 authorized the purchase of and payment for the two 37 foot and four 50 foot bucket trucks; and
WHEREAS, after ordinances 1297-2021 and 0933-2021 were passed, Altec Inc. notified the Director of Finance and Management that due to supply chain and labor issues beyond their control, a raw materials and labor surcharge of up to $90,000.00 is necessary to build the trucks; and
WHEREAS, the Department feels the surcharge of up to $90,000.00 is acceptable and the trucks will meet the needs of the Department; and
WHEREAS, it is necessary to authorize the Director of Finance and Management to modify the contracts with Altec Inc. to add a surcharge of up to $90,000.00 for existing truck orders; and
WHEREAS, it is necessary to authorize the expenditure of up to $90,000.00 with Altec Inc. for the raw material and labor surcharges for the trucks; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance in that it is immediately necessary to authorize the Director to modify the contracts for two 37 foot and four 50 foot bucket trucks and pay the additional surcharges so this equipment can be put into service as quickly as possible to prevent interruption to, or disruption of, the Division of Traffic Management operations, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify the contracts with Altec Inc. for two 37 foot and four 50 foot bucket trucks for the purpose of adding the surcharges of up to $90,000.00.
SECTION 2. That the expenditure of up to $90,000.00, or as much thereof as may be necessary, is hereby authorized in Fund 2266 (the Municipal Motor Vehicle Tax Fund), Dept-Div 5913 (Division of Traffic Management) in Object Class 06 (Vehicles) per the account codes in the attachment to this ordinance.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the director of the department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.