Explanation
1. BACKGROUND
This legislation authorizes the Director of the Department of Public Service to enter into professional service contract with Stantec Consulting Services, Inc. in the amount of up to $500,000.00 for the Roadway - Material Testing and Inspection 2022 - 2 project.
The intent of the Request for Proposal was to provide the City of Columbus, Department of Public Service, with additional resources for the continuing, contractual access to construction inspection services and materials testing for City of Columbus projects. The contract may also be used for non-City projects for which the City is providing construction inspection services and materials testing.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Roadway - Materials Testing and Inspection 2022 - 2 contract. The project was formally advertised on the Vendor Services and Bonfire websites from September 14, 2022, to October 12, 2022. The city received nine (9) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on October 21, 2022. The following responses evaluated were from:
Company Name City/State Majority/MBE/MBR/F1/AS1/PHC
Ascension Construction Company Columbus, OH MBE
CTL Engineering, Inc. Columbus, OH MBE
Dynotec Columbus, OH MBE
Environmental Design Group Columbus, OH Majority
Quality Control Inspection Columbus, OH Majority
The Mannik & Smith Group, Inc. Columbus, OH Majority
Resource International Columbus, OH WBE
Stantec Consulting Services, Inc. Columbus, OH Majority
True Inspection Services, LLC Columbus, OH MBE
Stantec Consulting Services, Inc. received the second highest score and will be awarded the Roadway - Material Testing and Inspection 2022 - 2 contracts.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against either company.
2. CONTRACT COMPLIANCE
The contract compliance number for Stantec Consulting Services, Inc. is CC000462 and expires 07/28/2023.
3. FISCAL IMPACT
Funding for this contract is available within Fund 2241, the Private Construction Inspection Fund, and within Fund 5518, the Construction Inspection Fund.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid with an anticipated City of Columbus MBE/WBE Program goal of 20% as assigned by the City’s Office of Diversity and Inclusion (ODI). After ODI’s review of the Utilization Plan and other related information the contractor submitted with their bid response, ODI has approved an MBE/WBE Program goal of 40% for this contract. Failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance as described in the “City’s Minority and Women-Owned Business Enterprise & Small Local Business Enterprise Program Manual” and in the “City of Columbus MBE/WBE Program Special Provision” that were part of the bid documents for this contract.
5. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract to allow the needed inspection and testing services to continue uninterrupted, maintaining established capital project construction schedules.
Title
To authorize the Director of Public Service to enter into a professional service contract with Stantec Consulting Services, Inc. for the Roadway - Material Testing and Inspection 2022 - 2 project; to authorize the expenditure of up to $150,000.00 from the Private Construction Inspection Fund and up to $350,000.00 from the Construction Inspection Fund to pay for the contracts; and to declare an emergency. ($500,000.00)
Body
WHEREAS, there is a need to enter into professional service contracts to provide for continuing, contractual access to additional resources that are necessary to provide inspection expertise and various material testing services; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Roadway - Material Testing and Inspection 2022 - 2 project; and
WHEREAS, Stantec Consulting Services, Inc. submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into contracts with Stantec Consulting Services, Inc. for the provision of professional engineering consulting services described above in the amount of up to $500,000.00; and
WHEREAS, this contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding; and
WHEREAS, this contract was bid with an anticipated City of Columbus MBE/WBE Program goal of 20% as assigned by the City’s Office of Diversity and Inclusion (ODI); and
WHEREAS, after ODI’s review of the Utilization Plan and other related information the contractor submitted with their bid response, ODI has approved an MBE/WBE Program goal of 40% for this contract; and
WHEREAS, failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with Stantec Consulting Services, Inc. in order to allow the needed inspection and testing services to continue uninterrupted, maintaining established capital project construction schedules, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be, and hereby is, authorized to enter into professional service contracts with Stantec Consulting Services, Inc. located at 1500 Lake Shore Drive, Suite 100, Columbus, OH 43204-3800, for the Roadway - Material Testing and Inspection 2022 - 2 project in an amount up to $500,000.00.
SECTION 2. That the expenditure of $150,000.00, or so much thereof as may be needed, is hereby authorized in Fund 2241 (Private Construction Inspection Fund) and the expenditure of $350,000.00, or so much thereof as may be needed, is hereby authorized in Fund 5518 (Construction Inspection Fund) in Dept-Div 5912 (Design and Construction), Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.