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File #: 3026-2022    Version: 1
Type: Ordinance Status: Passed
File created: 10/31/2022 In control: Technology Committee
On agenda: 11/14/2022 Final action: 11/16/2022
Title: To authorizes the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with Dell Marketing, LP for access to Microsoft Enterprise Unified Support services through the State of Ohio’s Microsoft Agreements and Enrollments Large Solution Providers agreement; to authorize the expenditure of $98,159.05 for the above stated purpose; and to declare an emergency. ($98,159.05)
Attachments: 1. 3026-2022EXP, 2. 3026-2022 Dell Quote, 3. AwardLetter Microsoft Enterprise Unified Support, 4. RE Microsoft Enterprise Unified Support, 5. STS Request Form_01_12_22, 6. Copy of STS Request FormMSSSFApproval110222
Explanation
This legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order with Dell Marketing, LP for access to Microsoft Enterprise Unified Support services in the amount of $98,159.05 through the State of Ohio’s Microsoft Agreements and Enrollments Large Solution Providers agreement, 0A1252, expiring on 6/30/2025. The term of the purchase order will be for one year from the date of a confirmed purchase order by the City Auditor’s Office.
Dell’s Microsoft Enterprise Unified Support bid includes account management, support assistance, proactive engagement, and problem resolution services. The continued provision of these services will help keep the various Microsoft tools and applications, used throughout the city, maintained and operating smoothly. These services were procured through solicitation of bids via the State of Ohio’s Microsoft Contracts and Enrollments Large Solution Providers, contract, 0A1252. Three responses to the original solicitation were received, including that from Dell, which was deemed the lowest responsive submission. The responses were as follows:

Dell Technologies - $98,159.05
Microsoft - $99,462.00
SHI - $100,456.62

DoT recommends awarding the bid to Dell Technologies as the lowest, responsive bidder.
This ordinance also authorizes the expenditure of $98,159.05 for the above-described services, for a period of one year, beginning on January 12, 2023 and ending on January 11, 2024.

CONTRACT COMPLIANCE
Dell Marketing, LP.; FID/CC#: 74-2616805; Expiration Date: 08/30/2023; (DAX Vendor Account # 010030)

FISCAL IMPACT
Funds for these services are available and budgeted in the Department of Technology, Information Service Operating Fund.

EMERGENCY
This ordinance is being submitted as an emergency measure to ensure that funds are in place prior to the City Auditor’s year-end closing.

Title
To authorizes the Director of Finance and Management, on behalf...

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