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File #: 3041-2022    Version: 1
Type: Ordinance Status: Passed
File created: 11/1/2022 In control: Public Utilities Committee
On agenda: 11/21/2022 Final action: 11/23/2022
Title: To authorize the Director of Public Utilities to modify a professional engineering services agreement with Arcadis U.S., Inc. for the Division of Sewerage and Drainage for the Sewer System Capacity Model Update 2020; to authorize the transfer within and expenditure of up to $2,000,163.59 from the Sanitary Sewer General Obligation Bond Fund; and to amend the 2022 Capital Improvement Budget. ($2,000,163.59)
Attachments: 1. Ord 3041-2022 Information, 2. Ord 3041-2022 Utilization, 3. Ord 3041-2022 Funding
Explanation

1. BACKGROUND: This legislation authorizes the Director of Public Utilities to modify (Mod #2) a professional engineering agreement with Arcadis U.S., Inc. for the Sewer System Capacity Model Update 2020, CIP 650460-100002 for the Division of Sewerage and Drainage.

The sewer collection system model developed and enhanced by the Model Update Project, is the principle tool used to manage the planning and operations of the City’s sewer collection system. Enhancement of this tool is vital to minimizing sewer overflows and backups and thereby minimizing negative impacts to the environment caused by the City’s sewer system. The continual updating of this model is necessary to ensure compliance with the Ohio Environmental Protection Agency's Consent Orders.

1.1 Modification Information: Amount of additional funds: $2,000,163.59
Original contract $1,773,099.16 (PO205359)
Modification #1 $1,681,528.40 (PO281279)
Modification #2 $2,000,163.59
Estimated Future Modification #3&4 $2,000,000.00
Estimated Total Contract $7,454,791.15

1.2 Reasons additional goods/services could not be foreseen:
This is a planned modification.

1.3 Reason other procurement processes are not used:
This modification is a yearly extension of the original contract, as originally planned.
1.4 How cost of modification was determined:
Based on City’s requested continuation of original scope of services, the cost was proposed by the consultant and negotiated by the city PM.

2. THE PROJECT TIMELINE: This agreement is a six year contract. This planned modification is the third year of the six year contract.

3. EMERGENCY DESIGNATION: Emergency legislation is not being requested at this time.

4. CONTRACT COMPLIANCE NO: 57-0373224 | MAJ | EXP. 3/18/2023 | Vendor #: 009409

5. ECONOMIC IMPACT: The collection system ...

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