. .Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Geological Boring and Well Maintenance with RockWater Drilling Company. The Department of Public Utilities is the primary user for well drilling and maintenance. Geological Boring and Well monitoring services are used to retrieve geological information and installation of wells. The term of the proposed option contract would be approximately three (3) years, expiring December 31, 2025, with the option to renew for two (2) additional one (1) year extensions. The Purchasing Office opened formal bids on October 27, 2022. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 relating to competitive bidding (Request for Quotation No. RFQ023022). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
RockWater Drilling Company, CC# 039808 expires 10/1/2023, All Items, $1.00
Total Estimated Annual Expenditure: $185,000.00, Department of Public Utilities the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the current contract will expire on 12/31/2022 and to avoid a lapse in the current contract for these services, an emergency ordinance is needed.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Geological Boring and Well Maintenance with RockWater Drilling Company; to authorize the expenditure of $1.00; and to declare an emergency. ($1.00).
Body
WHEREAS, the Geological Boring and Well Maintenance UTC will provide for the purchase of water wellfield protection and maintenance; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on October 27, 2022 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Geological Boring and Well Maintenance in order to avoid a lapse in the current contract for these services because the current contract will expire on 12/31/2022; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Geological Boring and Well Maintenance in accordance with Request for Quotation RFQ023022 for a term of approximately three (3) years, expiring December 31, 2025, with the option to renew for two (2) additional one (1) year extensions, as follows:
RockWater Drilling Company, All items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.