Explanation
BACKGROUND
This legislation authorizes the Director of the Department of Development to renew a contract with TFH-EB Inc. dba Water Works for an additional year to provide residential emergency repair services as part of the Division of Housing’s Emergency Repair Program.
Original contract amount $ 40,000.00 Ord. 0333-2022 PO316907
Modification No. 1 amount $150,000.00 Ord. 1159-2022 PO326559
Renewal No. 1 amount $ 12,500.00
Total contract amount $190,000.00
The department advertised RFQ020531 on Vendor Services seeking contractors to provide emergency mechanical repairs on November 22, 2021 with bids being due on December 16, 2021. The Emergency Repair Program is a home repair program operated by the Housing Division. The program was established to assist low and moderate income homeowners with plumbing, sewer repair/replacement, water line repair/replacement, hot water tanks, furnaces, and electrical issues that would impact a household remaining safely in their home. Most homeowners are at or below 50% AMI as defined by HUD with exceptions allowed up to 80% AMI.
In May 2022, Columbus City Council approved ordinance 1159-2022 to modify the contract to add additional funds. The contract term did not change.
This legislation will extend the contract an additional year, ending December 31, 2023.
Emergency action is requested to allow program services to continue without interruption.
FISCAL IMPACT: Funding is available in the Division of Housing’s 2022 General Fund budget. This ordinance is contingent on passage of Ordinance 2973-2022.
CONTRACT COMPLIANCE: the vendor number is 004777 and expires 4/7/2023.
Title
To authorize the Director of Development to renew a contract with TFH-EB Inc. dba Water Works for an additional year to provide residential emergency repair services as part of the Division of Housing’s Emergency Repair Program; to authorize the expenditure of up to $12,500.00; and to declare an emergency. ($12,500.00)
Body
WHEREAS, the Director of Development has identified the need to renew a contract with TFH-EB Inc. dba Water Works for an additional year to provide residential emergency repair services as part of the Division of Housing’s Emergency Repair Program; and
WHEREAS, the Department of Development advertised RFQ020531 on Vendor Services seeking contractors to provide emergency mechanical repairs on November 22, 2021 and the Director of Development entered into contract with TFH-EB Inc. dba Water Works under the authority of Columbus City Code Section 329.19; and
WHEREAS, Columbus City Council approved ordinance 0333-2022 to enter into contract with TFH-EB Inc. dba Water Works; and
WHEREAS, Columbus City Council approved ordinance 1159-2022 to modify the contract to add additional funds; and
WHEREAS, this legislation will extend the contract an additional year, ending December 31, 2023; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that it is immediately necessary to renew the contract with TFH-EB Inc. dba Water Works to allow program services to continue without interruption, all for the preservation of the public health, peace, property, safety and welfare; and NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Development be and is hereby authorized to renew a contract with TFH-EB Inc. dba Water Works for an additional year, ending December 31, 2023, to provide residential emergency repair services as part of the Division of Housing’s Emergency Repair Program.
SECTION 2. That, upon passage of Ordinance 2973-2022, and for the purpose as stated in Section 1, the expenditure of $12,500.00, or so much thereof as may be necessary, is hereby authorized in Fund 1000 (General Fund), Dept-Div 44-10 (Housing), in object class 05 (Other) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.