Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into professional services contract with 2LMN, Inc. in the amount of up to $600,000.00 for the Signals - N. 4th Street, Phase 1 project.
The intent of this project is to provide the City of Columbus, Department of Public Service, additional resources to design the replacement and upgrade to current standards of existing traffic signals along N. 4th Street at the intersections with E. 1st Avenue, E. 2nd Avenue, E. 5th Avenue, E. 7th Avenue, and E. 17th Avenue.
The Department of Public Service solicited Requests for Proposals for the Signals - N. 4th Street, Phase 1 contract. The project was formally advertised on the Vendor Services and Bonfire web sites from September 7, 2022, to October 5, 2022. The city received four (4) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on October 12, 2022. The responding firms were:
Company Name City/State Majority/MBE/MBR/F1/AS1/PHC
American Structurepoint Columbus, OH Majority
2LMN, Inc. Columbus, OH MBE
TEC Engineering Columbus, OH WBE
GPD Columbus, OH Majority
2LMN, Inc. received the highest score by the evaluation committee and will be awarded the Signals - N. 4th Street, Phase 1 contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against 2LMN, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for 2LMN, Inc. is CC015474 and expires 11/04/2023.
3. FISCAL IMPACT
Funding for this contract is budgeted, available, and appropriated within Fund 2265, the Street Construction Maintenance and Repair Fund.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid with an anticipated City of Columbus MBE/WBE Program goal of 18% as assigned by the City’s Office of Diversity and Inclusion (ODI). After ODI’s review of the Utilization Plan and other related information the contractor submitted with their bid response, ODI has approved an MBE/WBE Program goal of 85% for this contract. Failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance as described in the “City’s Minority and Women-Owned Business Enterprise & Small Local Business Enterprise Program Manual” and in the “City of Columbus MBE/WBE Program Special Provision” that were part of the bid documents for this contract.
5. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract so that upcoming signal projects may be governed by updated standards, policies, and practices, enhancing the safety of the traveling public.
Title
To authorize the Director of Public Service to enter into a professional services contract with 2LMN, Inc. for the Signals - N. 4th Street, Phase 1 project; to authorize the expenditure of up to $600,000.00 from the Street Construction Maintenance and Repair Fund to pay for this contract; and to declare an emergency. ($600,000.00)
Body
WHEREAS, there is a need to enter into a professional services contract to provide for the replacement of older traffic signals along North 4th Street; and
WHEREAS, the Department of Public Service solicited Requests for Proposals for the Signals - N. 4th Street, Phase 1 project; and
WHEREAS, 2LMN, Inc. submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into a contract with 2LMN, Inc. for the provision of professional engineering consulting services described above in the amount of up to $600,000.00; and
WHEREAS, it is necessary to pay for the contract work; and
WHEREAS, this contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding; and
WHEREAS, this contract was bid with an anticipated City of Columbus MBE/WBE Program goal of 18% as assigned by the City’s Office of Diversity and Inclusion (ODI); and
WHEREAS, after ODI’s review of the Utilization Plan and other related information the contractor submitted with their bid response, ODI has approved an MBE/WBE Program goal of 85% for this contract; and
WHEREAS, failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with 2LMN, Inc. so that upcoming signal projects may be governed by updated standards, policies, enhancing the safety of the traveling public thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be, and hereby is, authorized to enter into a professional services contract with 2LMN, Inc. at 1105 Schrock Rd., Suite 516, Columbus, OH 43229, for the Signals - N. 4th Street, Phase 1 project in an amount up to $600,000.00.
SECTION 2. That the expenditure of $600,000.00, or so much thereof as may be needed, is hereby authorized in Fund 2265 (Street Construction Maintenance and Repair Funds), Dept-Div 5913 (Traffic Management), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.