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File #: 2948-2022    Version: 1
Type: Ordinance Status: Passed
File created: 10/25/2022 In control: Public Service & Transportation Committee
On agenda: 11/21/2022 Final action: 11/23/2022
Title: To authorize the Director of Public Service to enter into contract with Decker Construction Company for the Roadway - Utility Cut and Repair 2022 service project; to authorize the expenditure of up to $325,000.00 from the Street Construction Maintenance and Repair Fund for the project; and to declare an emergency. ($325,000.00)
Attachments: 1. ORD 2948-2022, 2. ifb cc table
Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Decker Construction Company for the Roadway - Utility Cut and Repair 2022 service contract.

The Department of Public Service is responsible for maintaining the City's roadway system in a safe manner. The contract work includes performing various backfill and pavement restorations for excavations from deposited permits at various locations around the City of Columbus on an on-call basis.

The estimated Notice to Proceed date is January 3, 2023. The project was let by the Office of Support Services through Vendor Services and Bid Express. One bid was received on October 25, 2022 and tabulated as follows:

Company Name Bid Amount City/State Majority/MBE/FBE
Decker Construction Company $369,065.00 Columbus, OH Majority

The bid documents contained Special Provision 146 Contract Amount Extension Provision which states “It is the City’s intent to fully utilize the available funding provided to its Roadway - Utility Cut and Repair 2022 Program within the approved budget. Therefore, the City reserves the right to increase or decrease the base bid amount up to, or down to, a maximum of $325,000.00.” The amount of the contract will be set at $325,000.00. The City of Columbus also reserves the right to extend the contract and funding on a year-to-year basis until October 31, 2025, as stated in the bid documents.

Award is to be made to Decker Construction Company as the lowest responsive and responsible and best bidder for their bid of $369,065.00, with the contract amount set at $325,000.00.

Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Decker Construction Company.

2. CONTRACT COMPLIANCE
The contract compliance number for Decker Construction Company is CC004549 and expires 12/2/2023.

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