Explanation
BACKGROUND: This ordinance authorizes the Department of Public Utilities to enter into a contract with JadeTrack, Inc. to improve upon and add features, provide access and support to the GreenSpot metrics software platform. The City of Columbus, Department of Public Utilities, in its ongoing efforts to be environmentally friendly and a "Green" community, has determined that it is in the best interest of the City to continue the GreenSpot program, which has over 23,000 members to date. Through the GreenSpot metrics software platform, each member has an individualized dashboard to track their sustainability progress.
Work to be included in this contract includes, but is not limited to: Functionality: City changing website, update GreenSpot with new items; Modifications to the individual environmental benefits/cost savings; Adjustments to the business directory as needed; General Maintenance and housing of data, sign up process, and eDashboards.
This ordinance also requests waiver of the competitive bidding requirements of the Columbus City Code as JadeTrack, Inc. is the City's provider for the GreenSpot metrics software. JadeTrack, Inc. provides the GreenSpot program with the technology and engagement tools to empower residents and businesses to track the impact of their sustainability efforts.
SUPPLIER: JadeTrack, Inc. V#023497 (82-1008308); Expires 11/24/23
JadeTrack, Inc. does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $19,500.00 is budgeted and needed for this project.
2021: $19,500.00
2020: $19,500.00
EMERGENCY DESIGNATION: This ordinance is being submitted as an emergency because, without emergency action, no less than thirty-seven days will be added to this procurement cycle and would cause a disruption of the GreenSpot metrics software platform throughout the organization.
Title
To authorize the Director of the Department of Public Utilities to enter into contract with JadeTrack Inc. to provide access and support to the GreenSpot metrics software platform; to waive the competitive bidding provisions of the City Code and to authorize the expenditure of $19,500.00 from the Electricity Operating Fund, the Water Operating Fund, the Sewer System Operating Fund, and the Stormwater Operating Fund; and to declare an emergency. ($19,500.00)
Body
WHEREAS, in its continuing efforts to be an environmentally friendly and "green" community, the Department of Public Utilities has determined that is in its best interest to continue the GreenSpot program and associated web-based metrics platform; and
WHEREAS, the City has a need for an electronic tool for the metrics component to the GreenSpot commitments; and
WHEREAS, JadeTrack, Inc. has the necessary experience and expertise to provide said service; and
WHEREAS, it is in the best interest of the City to waive the competitive bidding provisions of City Code Chapter 329 to allow JadeTrack, Inc. to improve upon and add features, provide access and support to the GreenSpot metrics software platform; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to enter into a contract for support to the GreenSpot metrics software platform with JadeTrack, Inc., so there is no interruption in GreenSpot metrics software platform for the department, for the immediate preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to enter into contract with JadeTrack, Inc., 6100 Emerald Parkway, Dublin, OH 43016 for the GreenSpot metrics software platform project, in accordance with the terms on file in the office of the Department of Public Utilities.
SECTION 2. That the expenditure of $19,500.00 or so much thereof as may be needed, is hereby authorized in Fund 6100 Sanitary Sewer Operating Fund, Fund 6000 Water Operating Fund, Fund 6300 Power Operating Fund, and Fund 6200 Stormwater Operating Fund, in Object Class 03, Main Account 63946 in the amount of $19,500.00 per the accounting codes in the attachment to this ordinance.
SECTION 3. That this Council finds it in the best interest of the City to waive the competitive bidding provisions of Columbus City Code, Chapter 329.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.