Explanation
Background: This legislation authorizes the Director of Finance and Management to enter into a License Agreement Amendment by and between the City and the Franklin County Board of Elections, for temporary use of furnished classroom and common areas for provision of election poll worker training at the City facility located at 750 Piedmont Avenue, Columbus,. The Board of Elections has leased the Piedmont building and surplus furniture since 2019 to conduct election poll worker training and wishes to continue its lease through the May 2023 Primary Election. The amendment will extend the term of the agreement through May 19, 2023, specify the rent for the extended term, and grant an option to buy, at the prices specified, city-owned surplus furniture included in the License Agreement and leased since 2019.
Fiscal Impact: No funds are required. The City will receive compensation to offset the City’s cost for the provision of utilities and janitorial services provided during the extended term. Additional compensation will be received for the sale of any surplus furniture should option be exercised by the Licensee. All compensation will be deposited in the General Fund.
Emergency Action: This legislation request emergency designation so that the Franklin County Board of Elections can continue operations uninterrupted through the Ohio 2023 Primary Election.
Title
To authorize the Director of Finance and Management to execute a License Agreement Amendment by and between the City and the Franklin County Board of Elections for temporary use of training space located at 750 Piedmont Avenue; and to declare an emergency.
Body
WHEREAS, since March 2019 the Franklin County Board of Elections has leased furnished classroom and common area space located at the City’s 750 Piedmont Avenue building to provide poll worker training for General and Primary Elections; and
WHEREAS, the existing License Agreement for use of this space will expire on November 30, 2022: and
WHEREAS, the Franklin County Board of Elections has a continued need to lease the furnished classroom and common area space at 750 Piedmont in order to provide training for poll workers for the Ohio 2023 Primary Election; and
WHEREAS, the Department of Finance and Management has determined that continuing to provide furnished classroom space for election poll worker training serves a public purpose and therefore a License Agreement Amendment should be granted, and,
WHEREAS, it is necessary to enter into a License Agreement Amendment in order to extend the term of the current License Agreement through May 19, 2023 to allow the Franklin County Board of Elections to continue to use furnished classroom and common area space located at 750 Piedmont Avenue for poll worker training purposes, and
WHEREAS, the Franklin County Board of Elections has requested that it be allowed to purchase the surplus furniture that it has been utilizing since 2019 as part of its License Agreement; and
WHEREAS, the Department of Finance and Management has determined that the sale of the surplus furniture to the Board of Elections serves a public purpose and should be permitted; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management that it is immediately necessary to authorize the Director to enter into a License Agreement Amendment to permit the Franklin County Board of Elections to continue uninterrupted use of furnished classroom and common area space at 750 Piedmont Avenue to provide election poll worker training and to provide an option to purchase the surplus city-owned furniture provided as part of the License Agreement thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be, and hereby is, authorized to enter into a License Agreement Amendment by and between the City of Columbus and the Franklin County Board of Elections, as prepared and approved by the Department of Law, Division of Real Estate, by and between the City of Columbus to extend the term of a License Agreement to provide for an additional six-month renewal term, set the terms and conditions for temporary use of furnished classroom and common area space located at 750 Piedmont Avenue to conduct poll worker training and to provide an option to purchase the City-owned surplus office furniture provided as part of the License Agreement. .
SECTION 2. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after passage and approval by the Mayor, or ten (10) days after passage if the Mayor neither approves nor vetoes the same.