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File #: 3151-2022    Version: 1
Type: Ordinance Status: Passed
File created: 11/7/2022 In control: Technology Committee
On agenda: 11/21/2022 Final action: 11/23/2022
Title: To authorize the Director of the Department of Technology to enter into contract with 3SG Plus, LLC, a dealer of Hyland OnBase Software, on behalf of various city departments, for maintenance and support of the OnBase Software; to waive the competitive bidding provisions of Columbus City Codes; to authorize the expenditure of $87,056.70 from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency. ($87,056.70)
Attachments: 1. 3151-2022EXP, 2. quote, 3. 3151-2022 Bid waiver form
Explanation
This legislation authorizes the Director of the Department of Technology (DoT) to enter into contract with 3SG Plus, LLC, a dealer of Hyland OnBase Software, for continued maintenance and support services for OnBase Software. This is being done on behalf of various city departments, including Building and Zoning Services, Health, Public Utilities, Public Service and Human Resources. The term of this contract is six months, beginning on January 1, 2023 and ending on June 30, 2023 at a cost of $87,056.70. This agreement was most recently authorized by Ordinance No. 3002-2021, which passed on December 6, 2021.

This ordinance authorizes a waiver of competitive bidding provisions of Columbus City Codes, Chapter 329. Prior ordinances for this service authorized entering into contract under sole source provisions as 3SG Plus, LLC was the sole authorized provider. Recently however, multiple re-sellers of the service have been authorized, requiring that it be competitively bid out. The six-month contract authorized by this ordinance will ensure continuation of the service while DoT bids it out.

EMERGENCY
Emergency action is requested to expedite authorization of this contract to ensure uninterrupted services from the supplier and to allow time for the establishment a purchase order before the City Auditor's Office 2022 year-end close.

CONTRACT COMPLIANCE
Vendor: 3SG Plus, LLC; C.C #: 46-5504877
Expiration Date: 04/30/2024
DAX Vendor Acct. #: 019867

FISCAL IMPACT
Funds for this contract are budgeted and available in the Information Services Division Operating Fund.

Title
To authorize the Director of the Department of Technology to enter into contract with 3SG Plus, LLC, a dealer of Hyland OnBase Software, on behalf of various city departments, for maintenance and support of the OnBase Software; to waive the competitive bidding provisions of Columbus City Codes; to authorize the expenditure of $87,056.70 from the Department of Technology, Information Serv...

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