Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to modify an existing contract with KNS Services for continued security camera services and equipment. The modification amount being authorized by this ordinance is $75,000.00.
Ordinance 0164-2022 authorized the Director of Recreation and Parks to enter into contract with KNS Services for continued security camera services and equipment. Ordinances 1333-2022 and 1699-2022 authorized the modification of this contract for specific locations in need of surveillance upgrades. The original contract, authorized by 0164-2022, included $52,000.00 for weekly operation checks as well as $50,000.00 for new security equipment to replace failing components. It has been determined that additional funds are needed to be available for the purchase of replacement equipment when failures occur or improvements are needed.
The Columbus Recreation and Parks Department owns 55 unique surveillance systems comprised of 508 cameras around the City. Failures over the past several months, coupled with escalated costs for equipment, have nearly exhausted the funding for replacement equipment. To ensure we have the necessary funding in place to keep our systems functional for the remainder of this contract cycle, this ordinance provides additional funds needed for future replacement and improvements of surveillance equipment. These equipment purchases are usually not known until urgently needed to keep surveillance fully operational. This ordinance will also provide funding for the addition of a mobile app to the system that will allow staff to view cameras at any of our Genetec Platform sites remotely on their cell phones and other devices. This upgrade to the surveillance system will prove to be invaluable for incident response and to monitor system operations.
Principal Parties:
KNS Services, Inc.
8450 Rausch Drive, Plain City, OH 43064
Nathan Bladen, 614-733-3880
Contract Compliance Number, Tax ID: 005443, 31-1460220
Contract Compliance Expiration Date: March 8, 2023
Emergency Justification: Emergency action is requested to make this funding immediately available for any equipment replacements or improvements needed as they arise. These equipment needs are critical surveillance system infrastructure that assists Columbus Police Detectives when incidents occur.
Benefits to the Public: This contract provides higher reliability of all of our surveillance systems to assist in minimizing crime in our facilities and parks. The mobile app addition to the system will allow easier access by staff, allowing them to keep a closer eye on facilities and system performance issues.
Community Input/Issues: We receive hundreds of calls from citizens regarding safety in parks every year. This contract will assist in improving the safety of our parks and facilities throughout the system.
Area(s) Affected: Citywide (99)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by improving system wide safety and security.
Fiscal Impact: The expenditure of $858,676.00 was legislated for continued security camera services and equipment improvements by Ordinances 0164-2022, 1333-2022, and 1699-2022. This ordinance will provide funding that will modify the previously authorized amount by $75,000.00. The aggregate total amount authorized for this contract, including this modification, is $933,676.00. $75,000.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract modification.
Title
To authorize the Director of Recreation and Parks to modify an existing contract with KNS Services for continued security camera services and equipment; to authorize the transfer of $75,000.00 within the Recreation and Parks Voted Bond Fund, to authorize the amendment of the 2022 Capital Improvements Budget; and to authorize the expenditure of $75,000.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($75,000.00)
Body
WHEREAS, it is necessary to authorize the Director of Recreation and Parks to modify an existing contract with KNS Services for continued security camera services and equipment; and
WHEREAS, it is necessary to authorize the transfer of $75,000.00 within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the amendment of the 2022 Capital Improvements Budget Ordinance 1896-2022 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $75,000.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into a contract modification with KNS Services to make this funding immediately available for any equipment replacements or improvements needed as they arise as these equipment needs are critical surveillance system infrastructure that assists Columbus Police Detectives when incidents occur and failures over the past several months, coupled with escalated costs for equipment, have nearly exhausted the existing funding for replacement equipment, all for the preservation of the public health, peace, property, safety, and welfare and, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to modify an existing contract with KNS Services for continued security camera services and equipment.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $75,000.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Voted Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2022 Capital Improvements Budget Ordinance 1896-2022 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702 / P511000-100000; Renovation - Misc. (Voted Carryover); $578,634 / ($75,000) / $503,634
Fund 7702 / P511014-100000; Security Improvements (Voted Carryover) / $0 / $75,000 / $75,000
SECTION 7. For the purpose stated in Section 1, the expenditure of $75,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.