Explanation
BACKGROUND: This ordinance authorizes the Director of the Department of Public Safety to modify and renew the contract contingent upon passage of Ordinance 2973-2022 and the transfer of funds therein, with Intrado Life & Safety Solutions (formally, West Safety Solutions Corp) for the fifth year of a maintenance agreement for the City's 911 System. This is year five of a five-year maintenance agreement established during the most recent upgrade of the 911 System in 2018. The City of Columbus operates a fully redundant, geo-diverse set of Public Safety Answering Point (PSAP) controllers that currently support operations at the Columbus wireless PSAP, the Columbus backup PSAP at Arlingate, and the Worthington non-wireless PSAP. The Division of Support Services upgraded its existing 911 system in 2012 with an additional upgrade in 2016 for text to 911 compatibility. Ordinance 1082-2018 funded another upgrade which enabled the system to comply with the National Emergency Number (NENA) next generation 911 standards. This ordinance is to continue the annual maintenance on the latest upgrade project started in 2018, this is the final term of the five-year maintenance agreement. The modification to the contract is to extend the maintenance renewal time frame as maintenance is effective at the sign off of the project by all parties, and that took place was December 31, 2018 so this would update the terms of the contract to reflect the maintenance schedule of December 31, 2018 through December 30, 2023 for the full five year term.
Bid Information: This upgrade to the 911 system is being executed in accordance with the sole source provisions of Chapter 329 of the Columbus City Code; Intrado Life & Safety Solutions Corporation is the proprietary software licensing and maintenance contractor for the City's current 911 System.
Contract Compliance: Intrado Life & Safety Solutions Corporation FID#58-2381670, expires October 14, 2022
Emergency Designation: Emergency legislation is necessary to ensure that the 911 system is being maintained in the shortest possible time in order to ensure the optimum level of this critical service to the citizens of Columbus.
FISCAL IMPACT: This ordinance authorizes the Safety Director to expend $156,341.97 from the Division of Support Services general fund budget to maintain the contract with Intrado Life & Safety Solutions Corp. for the maintenance and support of the City's 911 system. This Ordinance is contingent upon the passage of 2973-2022.
Title
To authorize the Director of Public Safety to modify and renew the contract with Intrado Life & Safety Solutions Corporation to continue the maintenance of the city's 911 system pursuant to the sole source provisions of the Columbus City Code; to authorize the expenditure of $156,341.97 from Public Safety's General Fund; and to declare an emergency. ($156,341.97)
Body
WHEREAS, it is necessary to continue maintenance on the recent upgrade to the City of Columbus' 911 controllers to comply with the National Emergency Number (NENA) next generation 911 standards; and
WHEREAS, it is necessary to authorize the expenditure of $156,341.97 in order to maintain the system; and
WHEREAS, Intrado Life & Safety Solutions Corporation is the current vendor and sole source provider of the City's current 911 Viper system; and
WHEREAS, Intrado Life & Safety Solutions Corporation is the only vendor who can maintain this system; therefore, this acquisition is being submitted in accordance with the sole source provisions of the Columbus City Code Chapter 329; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety in that it is immediately necessary to authorize the Director to modify and renew the contract with Intrado Life & Safety Solutions Corporation to ensure the continuation of the maintenance and support of the City's 911 system, for the immediate preservation of the public peace, health, property, safety, and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety is hereby authorized to modify and renew the contract with Intrado Life & Safety Solutions Corporation for the continuing maintenance of the recent upgrade of the current 911 system.
SECTION 2. That the expenditure of $156,341.97, or so much thereof as may be necessary in regard to the action authorized in SECTION 1., be and is hereby authorized from Fund 1000 per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That this agreement is entered into pursuant to the sole source provisions of Chapter 329 of the Columbus City Code.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.