Explanation
BACKGROUND: The Division of Police is in need of a storage lockers for use at the Training Academy. This ordinance authorizes the Director of Finance and Management to enter into a contract with Central Business Equipment Co, DBA Patterson Pope for the purchase and installation of 81 Penco Vanguard Lockers and accessories for the Division of Police.
These lockers will be utilized by the Division of Police Training Academy for use by recruits for storage of personal items and gear during their time of training at the Academy. The purchase is necessary for the day to day operations for the Division.
Bid Information: The formal bid for the lockers opened on October 27, 2022, RFQ023086. Three bids were received from the following entities: Tarazi LLC, Central business Equipment, and Technology International Inc. Division of Police personnel reviewed the bids and recommended Central Business Equipment be awarded the contract with the Division of Police as they were the lowest and most responsive bidder at $65,197.75.
This company is not debarred according to the System for Award Management (SAM) or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance No.: CC-004415 expires 03-03-2024
EMERGENCY DESIGNATION: Emergency legislation is requested to provide lockers to recruits that are expected in December 2022 training class.
FISCAL IMPACT: This ordinance authorizes an expenditure of $65,197.75, to Central Business Equipment Co, DBA Patterson Pope, from the Law Enforcement Seizure Funds that were appropriated for the purchase and installation of 81 Penco Vanguard Lockers and accessories.
Title
To authorize and direct the Director of Finance and Management to enter into contract with Central Business Equipment Co, DBA Patterson Pope for the purchase and installation of lockers for the Division of Police; to authorize the expenditure of $65,197.75, from the Law Enforcement Contraband Seizure Funds; and to declare an emergency. ($65,197.75)
Body
WHEREAS, the Division of Police needs to purchase storage lockers for Divisional use; and
WHEREAS, the Department of Public Safety issued a Request for Proposals for the purchase and installation of lockers; and
WHEREAS, Central Business Equipment Co, DBA Patterson Pope was the lowest and most responsive bidder; and
WHEREAS, funds budgeted in the Law Enforcement Contraband Seizure Funds will be used to purchase and install the lockers; and
WHEREAS, an emergency exists in the usual and daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to authorize the Director of Finance and Management to enter into contract with Central Business Equipment Co, DBA Patterson Pope to purchase and installation of lockers for use in the next recruit class for the immediate preservation of the public peace, health, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to enter into contract with Central Business Equipment Co, DBA Patterson Pope for the purchase and installation of lockers.
SECTION 2. That the expenditure of up to $65,197.75, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, is hereby authorized in the Law Enforcement Contraband Seizure Funds, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.