Explanation
1. BACKGROUND
This legislation authorizes a bidding waiver for the Director of Public Service to enter into service contracts with Lake Erie Construction Company and Rocal Inc.in the amount of up to $90,000.00 for highway signage upgrading services.
Highway signage upgrading services consist of replacing or updating signage on highways that are within the City of Columbus corporate boundaries. The highway signage upgrading services are needed whenever signage shows signs of unacceptable wear affecting safety of the traveling public. The funds encumbered by this ordinance will be available for use on the current upgrading needs.
Typically ODOT maintains signage for highways via state contract, with Columbus responsible for funding signage upgrading within Columbus corporate boundaries. Upgrading is normally ordered for the entire ODOT region, but due to a specific material failure, the upgrading of a smaller subset of signs is needed outside the planned ODOT schedule. Lake Erie Construction Company and Rocal Inc. are vendors with the current ODOT state contract and are able to accommodate the accelerated upgrading schedule. A bidding waiver is requested to award a contract to Lake Erie Construction Company and Rocal Inc. to upgrade or replace existing highway signs to maintain the safety of the traveling public on Columbus highways.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Lake Erie Construction Company or Rocal Inc.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Lake Erie Construction Company is CC006590 and expires 3/24/2023. The contract compliance number for Rocal Inc. is CC004186 and the vendor is in the process of completing the contract compliance questionnaire.
3. FISCAL IMPACT
Funding for this project is available in Fund 2265, the Street Construction, Maintenance and Repair Fund, in an amount of up to $90,000.00.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
These expenditures are being made for services utilizing waiving the competitive bid process and as such do not require MWBE goals to be established.
5. EMERGENCY DESIGNATION
Emergency action is requested to allow ODOT to maintain the highway signage upgrading schedule and to promote highway safety.
Title
To waive the competitive bidding requirements of Columbus City Code; to authorize the Director of Public Service to enter into agreements with Lake Erie Construction Company and Rocal Inc. relative to highway signage replacement services; to authorize the expenditure of up to $90,000.00 from the Street Construction, Maintenance and Repair Fund for services; and to declare an emergency. ($90,000.00)
Body
WHEREAS, existing highway signs are in need of upgrading to maintain safety on Columbus highways; and
WHEREAS, these improvements are located within the Columbus corporate boundaries; and
WHEREAS, it is necessary to waive the competitive bidding requirements of Columbus City Code, enter into a contract with Lake Erie Construction Company and Rocal Inc. in the amount of up to $90,000.00 relative to highway signage replacement services to accommodate an accelerated schedule due to specific material failure and scheduling needs; and
WHEREAS, it is necessary to expend funds for highway signage replacement services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to expend these funds so as to allow Lake Erie Construction Company and Rocal Inc. to upgrade or replace existing highway signs to promote highway safety, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and hereby is authorized to enter into agreements with Lake Erie Construction Company located at 25 S. Norwalk Road, PO Box 777, Norwalk, OH, 44857, in an amount up to $60,000.00 and Rocal Inc. located at 3186 County Road 550, 24 S. Main Street, Frankfort, OH, 45628, in an amount of up to $30,000.00 related to highway signage replacement services.
SECTION 2. That this Council finds that it is in the best interest of the City of Columbus to waive the competitive bidding requirements of City Code Chapter 329 due to the accelerated schedule necessary for upgrading highway signage due to material failure and scheduling needs.
SECTION 3. That the expenditure of $90,000.00, or so much thereof as may be needed, is hereby authorized in Fund 2265 (the Street Construction, Maintenance and Repair Fund), Dept-Div 5913 (Division of Traffic Management), in Object Class 03 (Services), per the accounting codes in the attachment to this ordinance.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditure and transfers authorized to carry out the purpose of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.