Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into professional services contracts with Data Ticket, Inc. in the amount of up to $1,200,000.00 for the Citation Processing Management System and Permit Management System contract.
The intent of this project is to provide the City of Columbus, Division of Parking Services, additional resources that are necessary to perform various professional and technical tasks for the Citation Processing Management System and Permit Management. The contractor will provide resources for maintenance and support of hardware and web-based software for citation issuance and management, Mobile LPR technology, and residential, employee and guest permitting programs, and other items as outlined in the scope of services listed in the request for proposal on behalf of the City.
The project was formally advertised on the Vendor Services and Bonfire web site from June 17, 2022, to July 22, 2022. The city received six (6) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on July 29, 2022. The responding firms were:
Company Name City/State Majority/MBE/MBR/F1/AS1/PHC
Data Ticket, Inc. Irvine, CA Majority
Conduent State and Local Washington, DC Majority
Solutions, Inc.
T2 Systems, Inc. Indianapolis, IN Unknown
IPS Group San Diego, CA Majority
Cardinal Tracking, Inc. Lewisville, TX Unknown
EDC Corporation Syracuse, NY Unknown
The top three (3) scoring vendors: Data Ticket, Inc., Conduent State and Local Solutions, Inc., and T2 Systems, Inc., were invited to present their solution in an oral interview to the City either in-person or through a remote meeting on August 8, 2022, through August 10, 2022. After review and discussion of all three (3) presentations, Data Ticket, Inc. was selected for a follow-up presentation on September 1, 2022. The follow-up presentation by Data Ticket, Inc. was received with positive comments to the Department’s additional questions.
Data Ticket, Inc. received the highest score by the evaluation committee and will be awarded the Citation Processing Management System and Permit Management System contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Data Ticket, Inc.
2. CONTRACT COMPLIANCE
Data Ticket, Inc.’s contract compliance number is CC042414 and expires 7/12/2024.
3. FISCAL IMPACT
Funding for this contract is available within Fund 6500, the Mobility Enterprise Operating Fund.
4. EMERGENCY DESIGNATION
Emergency action is requested so the project can start before year end to ensure the smooth transition of contracts and safety of the traveling public.
Title
To appropriate funds from the unappropriated balance of the Mobility Enterprise Fund, Division of Parking Services; to authorize the Director of Public Service to enter into a professional services contract with Data Ticket, Inc. for the Citation Processing Management System and Permit Management System contract; to authorize the expenditure of up to $1,200,000.00 from the Mobility Enterprise Operating Fund to pay for this contract; and to declare an emergency. ($1,200,000.00)
Body
WHEREAS, this ordinance authorizes the appropriation of $1,200,000.00 from the Mobility Enterprise Fund, and
WHEREAS, there is a need to enter into a professional services contract to provide for the implementation of Citation Processing Management System and Permit Management; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Citation Processing Management System and Permit Management System contract; and
WHEREAS, Data Ticket, Inc. submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into a contract with Data Ticket, Inc. for the provision of professional services described above in the amount of up to $1,200,000.00; and
WHEREAS, it is necessary to authorize the expenditure of up to $1,200,000.00 from the Mobility Enterprise Operating Fund to pay for the contract; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with Data Ticket, Inc. in order to provide funding for the Citation Processing Management System and Permit Management System contract so that an appropriate transition period is available to ensure the safety of the traveling public thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2022, the sum of $1,200,000.00 is appropriated in Fund 6500 (Mobility Enterprise Fund), from Dept-Div 59-06 (Parking), object class 03 (Services) per the account codes in the attachment to this ordinance
SECTION 2. That the Director of Public Service be, and hereby is, authorized to enter into a professional services contract with Data Ticket, Inc. of 2603 Main Street, Suite 300, Irvine, California 92614, for the Off-Street Parking Management contract in an amount up to $1,200,000.00.
SECTION 3. That the expenditure of $600,000.00, or so much thereof as may be needed, is hereby authorized in Fund 6500 (Mobility Enterprise Operating Fund), Subfund 650001 (Mobility Enterprise), Section 3 590603 (Downtown Subfund), Dept-Div 5906 (Public Service - Parking Services), in object class 03 (Services) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $420,000.00, or so much thereof as may be needed, is hereby authorized in Fund 6500 (Mobility Enterprise Operating Fund), Subfund 650001 (Mobility Enterprise) Section 3 590602 (Short North Subfund), Dept-Div 5906 (Public Service - Parking Services), in object class 03 (Services) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $180,000.00, or so much thereof as may be needed, is hereby authorized in Fund 6500 (Mobility Enterprise Operating Fund), Subfund 650001 (Mobility Enterprise) Section 3 590609 (Main Subfund), Dept-Div 5906 (Public Service - Parking Services), in object class 03 (Services) per the accounting codes in the attachment to this ordinance.
SECTION 6. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.