Explanation
BACKGROUND: This ordinance authorizes the City Auditor to enter into contract with Huntington Insurance for four policies bonding City of Columbus employees, elected and appointed officials, judges, municipal court employees, and appointed commission and board members. The Auditor’s Office advertised and solicited proposals in accordance with the relevant provisions of Columbus City Code 329, posting Request for Quotation No. RFQ023204 on the Vendor Services portal for 23 days. One proposal was received from Huntington Insurance. An evaluation committee consisting of three members from the Auditor’s Office and Treasurer’s Office met on November 15, 2022 to finalize scoring and evaluate the proposal. The committee recommended that the City Auditor negotiate with Huntington Insurance. This legislation will authorize the City Auditor to enter into contracts bonding the following employees: 1.) City Treasurer, 2.) Deputy City Treasurer, 3.) Police up through the rank of sergeant, and 4.) All other City employees and elected or appointed officials including all officially appointed members of City Boards and/or Commissions. The final listed policy includes additional coverage for the following: forgery or alteration, money and securities on and off premises, money orders and counterfeit money, computer fraud, and social engineering / fraudulently induced transfers. The contract resulting from the RFP shall have an initial coverage period of January 1, 2023 through December 31, 2025. Subject to mutual agreement, available funding, and approval by the proper City authorities, this agreement may be extended for up to six (6) additional one (1) year terms, or any portion thereof.
EMERGENCY DESIGNATION: Emergency action is requested to avoid delays in finalizing the contracts to ensure new policies and avoid a lapse in coverage prior to expiration of the existing policies.
CONTRACT COMPLIANCE: Huntington Insurance, contract compliance number CC-006810, exp...
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