Explanation
BACKGROUND: To authorize the Director of Finance and Management to enter into a contract with Southeastern Equipment Company Inc. for the purchase of an Articulating Wheel Loader. The loader will be used by sewer maintenance staff at the sewer maintenance operations center for grit pad loading of dump trucks. This equipment is also used to lift and move large concrete manhole components. Additionally, the loader is used to load dump trucks with raw materials like sand or gravel for use in sewer construction and repair projects around the city. This purchase was approved by Fleet Management will replace Brass Tag #16265.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ023015). Seventy (70) bidders were solicited and four (MAJ) bids were received and opened on October 27, 2022. After a review of the bids, the low bid by Rudd Equipment did not meet specifications (3.3.6.2 Alternator output: Minimum output of 120 amps) and the Division of Sewerage and Drainage recommends an award be made for all items to Southeastern Equipment Company Inc. in the amount of $228,950.00 as the lowest, responsive, responsible and best bidder.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Southeastern Equipment Company Inc. Vendor #006684, CC#34-1503254, expires 3/3/24
FISCAL IMPACT: $228,950.00 is required for this purchase.
$0.00 was expended in 2020.
$0.00 was expended in 2021.
Title
To authorize the Director of Finance and Management to establish a contract with Southeastern Equipment Company Inc. for the purchase of an Articulating Wheel Loader for the Division of Sewerage and Drainage; and to authorize the transfer and expenditure of $228,950.00 from within the G. O. Sanitary Fund 6109 and amend the 2022 Capital Improvement Budget. ($228,950.00)
Body
WHEREAS, the Purchasing Office opened formal bids on October 27, 2022 for the purchase of an Articulating Wheel Loader; and
WHEREAS, the Division of Sewerage and Drainage recommends an award be made to the lowest, responsive, responsible and best bidder, Southeastern Equipment Company Inc.; and
WHEREAS, the loader will be used by sewer maintenance staff at the sewer maintenance operations center for grit pad loading of dump trucks. This equipment is also used to lift and move large concrete manhole components. Additionally, the loader is used to load dump trucks with raw materials like sand or gravel for use in sewer construction and repair projects around the city; and
WHEREAS, it is necessary to authorize a transfer of up to $228,950.00 within the G.O. Sanitary Fund - Fund No. 6109, for the Division of Sewerage & Drainage; and
WHEREAS, it is necessary to authorize an expenditure up to $228,950.00 within the G.O. Sanitary Fund - Fund No. 6109, for the Division of Sewerage & Drainage; and
WHEREAS, it is necessary to authorize an amendment to the 2022 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Southeastern Equipment Company Inc. in accordance with the terms, conditions and specifications of Solicitation Number RFQ023015 on file in the Purchasing Office; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract for all items with Southeastern Equipment Company Inc. for the purchase of an Articulating Wheel Loader for the Division of Sewerage and Drainage in accordance with RFQ023015 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $228,950.00 or as much thereof as may be needed is hereby authorized in Fund 6109 (G.O. Sanitary) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the transfer of $228,950.00 or as much thereof as may be needed is hereby authorized within Fund 6109 (G.O. Sanitary) per the accounting codes in the attachment to this ordinance.
SECTION 4. That an amendment to the 2022 Capital improvement Budget is authorized per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.