Explanation
BACKGROUND: To authorize the Director of Finance and Management to enter into a contract with Altec Inc. for the purchase of a Crane Truck. The crane truck will be used by waste water plant maintenance staff to lift heavy pumps and various equipment at the Southerly and Jackson Pike treatment facilities for repair and maintenance purposes. The crane truck will also be used for lifting heavy equipment and machinery at 32 storm water and sanitary pump lift stations across the City of Columbus. This truck would also be available to the Division of Water and the Division of Power on an as needed basis. This purchase was approved by Fleet Management and will replace Brass Tag #14427.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ022898). Fifty-eight (58) bidders were solicited and two (MAJ) bids were received and opened on October 6, 2022. After a review of the bids the Division of Sewerage and Drainage recommends an award be made for all items to Altec Inc. in the amount of $369,107.00 as the lowest, responsive, responsible and best bidder.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Altec Inc. Vendor #025767, CC# 63-1239383, expires 6/21/24
FISCAL IMPACT: $369,107.00 is required for this purchase.
$0.00 was expended in 2020.
$0.00 was expended in 2021.
Title
To authorize the Director of Finance and Management to establish a contract with Altec Inc. for the purchase of a Crane Truck for the Division of Sewerage and Drainage; and to authorize the transfer and expenditure of $369,107.00 from within the G. O. Sanitary Fund 6109 and amend the 2022 Capital Improvement Budget. ($369,107.00)
Body
WHEREAS, the Purchasing Office opened formal bids on October 6, 2022 for the purchase of an Crane Truck; and
WHEREAS, the Division of Sewerage and Drainage recommends an award be made to the lowest, responsive, responsible and best bidder, Altec Inc.; and
WHEREAS, the crane truck will also be used for lifting heavy equipment and machinery at 32 storm water and sanitary pump lift stations across the City of Columbus. This truck would also be available to the Division of Water and the Division of Power on an as needed basis.; and
WHEREAS, it is necessary to authorize a transfer of up to $369,107.00 within the G.O. Sanitary Fund - Fund No. 6109, for the Division of Sewerage & Drainage; and
WHEREAS, it is necessary to authorize an expenditure up to $369,107.00 within the G.O. Sanitary Fund - Fund No. 6109, for the Division of Sewerage & Drainage; and
WHEREAS, it is necessary to authorize an amendment to the 2022 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Altec Inc. in accordance with the terms, conditions and specifications of Solicitation Number RFQ022898 on file in the Purchasing Office; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract for all items with Altec Inc. for the purchase of an Crane Truck for the Division of Sewerage and Drainage in accordance with RFQ022898 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $369,107.00 or as much thereof as may be needed is hereby authorized in Fund 6109 (G.O. Sanitary) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the transfer of $369,107.00 or as much thereof as may be needed is hereby authorized within Fund 6109 (G.O. Sanitary) per the accounting codes in the attachment to this ordinance.
SECTION 4. That an amendment to the Capital improvement Budget is authorized per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.